Personal Assistant

FGE NexantECA; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A multinational consultancy firm in the UK is seeking a proactive Personal Assistant to provide comprehensive support to senior leadership. The ideal candidate will manage complex schedules, coordinate travel arrangements, and prepare meeting logistics. Strong organisational and communication skills are essential, alongside discretion and proficiency in Microsoft Office tools. This role demands adaptability and a collaborative mindset within a fast-paced environment.

Qualifications

• Proven experience as a Personal Assistant supporting a senior.
• Strong organisational and time‑management skills.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.

Responsibilities

• Serve as the first point of contact for senior leaders.
• Manage complex calendars and scheduling across time zones.
• Coordinate travel arrangements, including itineraries and accommodations.
• Prepare meeting logistics and documentation.

Skills

Organisational skills

Time-management

Written communication

Verbal communication

Discretion and integrity

Proficiency in Microsoft Office Suite

Tools

Microsoft Office Suite

Teams

SharePoint

Job description

Job Description

THE ROLE:

We are seeking a highly professional and proactive Personal Assistant to provide comprehensive support to the Chairman, CEO and key members of the Leadership Corporate Team. This role requires exceptional organisational skills, discretion, and the ability to manage multiple priorities in a fast‑paced, global environment. The successful candidate will act as a trusted first point of contact and representative for senior leaders, ensuring seamless coordination across internal and external stakeholders

Job Requirements

Qualifications & Experience:

• Proven experience as a Personal Assistant supporting a senior.
• Strong organisational and time‑management skills with the ability to multitask and prioritise effectively.
• Excellent written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• High level pf proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and collaboration tools (e.g., Teams, SharePoint).
>Experience working in a global organisation and managing cross‑cultural communications is a plus.

Personal Attributes:

• Proactive and resourceful with a problem‑solving mindset.
• Calm under pressure and adaptable to changing priorities.
• Collaborative team player with a positive and approachable demeanour.
• Committed to delivering high‑quality support and continuous improvement

Job Responsibilities

Executive Support

• Serve as the first point of contact for the Chairman, CEO and supported leaders, managing communications with professionalism and confidentiality.
• Manage complex calendars, including scheduling meetings across time zones, prioritising appointments, and resolving conflicts.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodations, and expense tracking.
• Prepare and manage meeting logistics, including agendas, minutes, presentations, and follow‑up actions.

Administrative Excellence

• Handle confidential documentation and correspondence with discretion and accuracy.
• Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration.
• Review and approve expense reports, HR requests, and other administrative submissions on behalf of senior leaders.
• Support internal communications, including drafting announcements, coordinating leadership updates, and managing distribution lists.