Personal Assistant

Wates Group; Greater London; On-site; GBP 30,000 - 45,000; Full time

Job summary

A leading construction company in Greater London is seeking a Personal Assistant to the Executive Managing Director. The role involves managing a complex diary, handling communications, and organising travel arrangements. The ideal candidate has proven experience at a C-suite level and is highly organised with excellent attention to detail. This position offers a dynamic work environment where you can play a vital role in ensuring operational efficiency.

Qualifications

• Proven experience as a Personal Assistant supporting at C-suite level.
• Ability to manage multiple priorities and ensure smooth diary coordination.
• Strong communication skills with tact and diplomacy.

Responsibilities

• Manage a complex diary, ensuring efficient scheduling and prioritisation.
• Handle incoming calls and emails with professionalism and discretion.
• Organise travel arrangements and itineraries.

Skills

Organisational skills

Communication skills

Attention to detail

Tools

Microsoft Office

Job description

The Vacancy

Personal Assistant to the Executive Managing Director - Construction Division

Are you an exceptional organiser with a passion for making things happen behind the scenes? Join us as an office based Personal Assistant to our Executive Managing Director and play a pivotal role in ensuring the smooth running of our Construction division.

Key Responsibilities :

• Manage a complex diary, ensuring efficient scheduling and prioritisation.
• Handle incoming calls and emails with professionalism and discretion.
• Anticipate needs, take ownership of tasks, and deliver on requests proactively.
• Organise travel arrangements and itineraries, and on occasion travel.
• Take accurate minutes during meetings and distribute promptly.
• Prepare, edit, and format correspondence, reports, and presentations.
• Collate and submit expenses in a timely manner.

About You :

• Proven experience as a Personal Assistant supporting at C‑suite.
• Highly organised with excellent attention to detail.
• Strong communication skills with tact and diplomacy when liaising with internal and external stakeholders.
• Ability to manage multiple priorities and ensure smooth diary coordination.
• Confident in using Microsoft Office and other relevant tools.

Work for Wates

Wates is one of the UK’s leading family‑owned development, building and property maintenance companies. Founded over 125 years ago, we have a proud legacy in the built environment.

We are driven by our purpose, ‘reimagining places for people to thrive’ and our three promises :

Thriving places – working with customers, partners and communities to create places that are more sustainable, inclusive, and full of opportunity.

Thriving planet – protecting nature and taking action on climate change by collaborating and innovating with our partners.

Thriving people – creating opportunities and relationships so that everyone who works for and with us feels included, invested in, and treated with care.

We are proud to be recognised as Gold Investors in People and as a Disability Confident employer. We also ensure that our recruitment processes do not treat anyone less favourably due to an offending background.

Awards

BEST PROJECT

Inside Housing Development Awards

WINNER

2022 Construction News Awards Winner

GOLD AWARD

Investors in People 2022

GOLD AWARD

Considerate Constructors Schemes (CCS) National Site Awards

TOP 50 EMPLOYERS

2022 Top 50 Employers for Women

WINNER

2022 Working Families Best Practice Awards