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Personal Assistant

Vitality

Bournemouth

Hybrid

GBP 32,000 - 35,000

Full time

2 days ago

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Job summary

A UK insurance brand is seeking an experienced Personal Assistant to support the Chief People Officer and People Senior Leadership Team. Responsibilities include managing complex diaries, arranging travel, and maintaining accurate records. The ideal candidate thrives in a fast-paced environment and possesses strong communication, problem-solving, and organisational skills. Join a purpose-driven team committed to making people healthier and happier by delivering high-quality support.

Benefits

Bonus Schemes

Pension matching up to 12%

Award-winning health insurance

Life Assurance – four times annual salary

Qualifications

Extensive PA / secretarial experience.
Skilled in minute‑taking at senior‑level meetings.
Experienced in managing dynamic high‑volume diaries.

Responsibilities

Provide proactive diary and time management prioritising deliverables.
Arrange travel accommodation and logistics efficiently.
Capture clear action‑focused meeting notes and track completion.

Skills

Exceptional time management and organisational skills

Strong communication and interpersonal skills

Discretion and problem‑solving ability

Tools

Word

Excel

PowerPoint

Outlook

Team People Team supporting the Chief People Officer

Working Pattern - Hybrid 2 days per week in the Vitality Stockport or Bournemouth time 12 month FTC 35 hours per week.

We are happy to discuss flexible working!

Top 3 skills needed for this role

Exceptional time management and organisational skills
Strong communication and interpersonal skills
Discretion and problem‑solving ability

What this role is all about

We’re looking for an exceptional and experienced Personal Assistant who thrives in a fast‑paced environment and loves making things happen. You’ll be the backbone of seamless operations supporting the Chief People Officer and the People Senior Leadership Team with precision and professionalism. You’ll manage complex diaries, prioritise schedules, prepare agendas, arrange travel and coordinate events, while maintaining a calm and proactive approach. You’ll take clear actionable meeting notes, handle confidential information with discretion and maintain accurate financial and administrative records. Collaboration is key and you’ll work closely with other PAs to streamline processes, share ideas and ensure an aligned approach across the business. You’ll represent the company confidently with internal and external stakeholders and support ad‑hoc projects with enthusiasm and initiative. We’re especially interested in candidates who have a keen interest in using AI to enhance their role – whether that’s automating tasks, improving workflows or exploring new tools to boost productivity and may have already started experimenting with AI in their work. If you’re highly organised, forward‑thinking and ready to deliver outstanding support at the heart of our People function, we’d love to hear from you.

Key Actions

Provide proactive diary and time management prioritising key deliverables and deadlines.
Arrange travel accommodation and logistics in a cost‑effective way.
Prepare and share agendas, documentation and ensure smooth coordination of meetings and events.
Support managers and teams with ad‑hoc tasks, events and projects.
Manage emails and correspondence, responding or delegating where appropriate.
Collaborate with other PAs to share best practice and align processes.
Capture clear action‑focused meeting notes and track completion of actions across the business.
Maintain accurate records for invoicing, expenses and financial controls.
Act as cover for other PAs when required.
Handle confidential and business‑critical information with discretion.
Ensure compliance with Vitality’s Code of Conduct and regulatory requirements.
Represent Vitality professionally with internal and external stakeholders.

What you need to thrive

Proficient in Word, Excel, PowerPoint and Outlook.
Extensive PA / secretarial experience.
Skilled in minute‑taking at senior‑level meetings.
Experienced in managing dynamic high‑volume diaries.
Strong written and verbal communication.
Works well under pressure with minimal supervision.
Flexible and adaptable approach.
Excellent organisational and admin skills.
Team player with initiative and deadline focus.
Quick learner, open to growth and role development.
Committed, dependable and takes pride in work.
Actively promotes and embodies Vitality values.

Benefits – What’s in it for you

Bonus Schemes – A bonus that regularly rewards you for your performance.
A pension of up to 12%, with us matching your contributions up to 6% of your salary.
Our award‑winning Vitality health insurance with its own set of rewards and benefits.
Life Assurance – Four times annual salary.
Additional perks: access the full list on our careers page.

These are just some of the many perks that we offer! To view the extensive range of benefits we offer please visit our careers page. Fantastic benefits. Exciting rewards. Great career opportunities!

Our promise to you if you are successful

Help you to be the healthiest you’ve ever been.
Create an environment that embraces you as you are and enables you to be your best self.
Give you flexibility on how, where and when you work.
Help you advance your career by playing to your strengths.
Give you a voice to help our business grow and make Vitality a great place to be.
Give you the space to try, fail and learn.
Provide a healthy balance of challenge and support.
Recognise and reward you with a competitive salary and amazing benefits.
Be there for you when you need us.
Provide opportunities for you to be a force for good in society.

About You

About Us

We’re really excited to announce that we have recently been awarded Top 10 Best Places to Work in the Sunday Times Awards 2024!

Vitality is a multi‑award‑winning UK insurance brand here to make the world a healthier, happier place.

We’ve been a purpose and values‑driven business from day one – long before it became fashionable. Our core purpose is to make people healthier and protect their lives. Vitality pioneered shared‑value insurance, incentivising people to live healthier, longer lives. They benefit our business and society, and we’re successful because we attract, develop and retain the best people and because we care.

Plus you get to join our 1.7 million members with access to our unique health insurance and healthy living programme. Just to make sure you know our products inside and out.

Ready to find out if we’re the right fit for you? We can’t wait.

Diversity & Inclusion

At Vitality we’re committed to diversity and inclusion because it’s good for our employees, for our business and for society. We welcome applications from individuals of all backgrounds, experiences and perspectives.

Vitality’s approach to sustainability

Vitality is a business that drives positive change. We reward people for making and sustaining healthier choices. But healthy people also need a healthy environment. To learn more please visit our Careers page.

💡 If we are fortunate in receiving a high volume of quality applications we may need to close this vacancy early. If you are interested please submit your application as soon as possible.

Required Experience

Junior IC

Key Skills