People Associate - People Data & Systems

Oakleaf Partnership; Greater London; Hybrid; GBP 35,000 - 45,000; Full time

Job summary

A growing human resources consultancy is seeking a Project Associate for a six-month project focused on people data and systems management. The role involves mapping and cleansing data, restoring documentation, and ensuring the organisation of employee records. Ideal candidates will have experience with HR systems and strong spreadsheet skills. This is a hybrid position based in Central and West London, requiring a methodical and detail-oriented approach to improve data accuracy and compliance.

Qualifications

• Experience working with people data, HR systems or structured datasets.
• Strong spreadsheet and organisational skills.
• Ability to handle sensitive information with discretion.

Responsibilities

• Map and cleanse people data across various sources.
• Restore and organise employee documentation.
• Collate and prepare materials for future contract reviews.

Skills

Experience with people data

Strong spreadsheet skills

Organisational skills

Experience with HiBob

Process improvement

Curiosity and persistence

Tools

HiBob

Job description

Project Associate - People Data & Systems

6-month fixed term contract

Based in Central and West London - Hybrid, 2x days a week

Start ASAP - ideally before Christmas

A fast-growing organisation operating across the UK and Europe is looking for a Project Associate (People Data & Systems) to play a vital role in strengthening the foundations of its People function.

As the business scales, its people data, systems, and documentation need to keep pace. This six-month project role offers a unique opportunity to step into a hands‑on, high‑impact position where organisation meets investigation and structure brings clarity.

Working as part of a collaborative People team, the Project Associate will partner closely with senior stakeholders and a dedicated project lead to repair historic gaps, organise fragmented records and bring consistency to how people information is captured and maintained. The goal is simple but powerful: build a single, trusted source of truth for employee data and leave behind clean, accurate and reliable records that reflect the organisation today.

What you'll be doing:

This is a practical, detail‑driven role for someone who enjoys untangling complexity and bringing order to chaos. Key areas of focus include:

Mapping and cleansing people data

• Locating and pulling together data from contracts, spreadsheets, payroll files, shared drives, archived emails and legacy systems.
• Logging findings in a structured way to highlight gaps, inconsistencies and sources.
• Updating and back‑dating records within the HR system in line with agreed standards.
• Running reconciliations (e.g., HR system vs payroll) and clearly flagging discrepancies.

Restoring and organising documentation

• Auditing employee files and document packs across locations and entities.
• Identifying missing, outdated or inconsistent documentation.
• Reorganising and renaming digital files into a consistent, logical structure.
• Maintaining trackers and audit logs to demonstrate progress and outstanding actions.

Laying the foundations for future contract review

• Collating and organising current and historic employment contracts.
• Creating comparison schedules to highlight key differences and anomalies.
• Ensuring data and file structures are accurate and review‑ready.
• Supporting the preparation of employee lists and documentation for future work.

How you'll work

• This is an investigative, practical role with plenty of autonomy once priorities are clear.
• You'll work closely with the project lead while being trusted to manage tasks independently.
• You'll take a careful, methodical approach and handle sensitive information with discretion.
• You'll thrive in a role where precision and organisation really matter.

What you'll bring

• Experience working with people data, HR systems or structured datasets (experience with HiBob is a plus).
• Strong spreadsheet and organisational skills, with confidence managing trackers and file structures.
• A naturally systematic approach - you enjoy improving processes and leaving systems better than you found them.
• High levels of professionalism and confidentiality.
• Curiosity, persistence and a genuine satisfaction in getting to the bottom of messy histories.

Why this role matters

• Created a single, accurate source of truth for people data.
• Closed historic gaps in employee records.
• Supported future contract harmonisation and data consistency.
• Strengthened compliance, insight and reporting across the business.
• Made a lasting impact on the effectiveness of the People function.