Payroll Implementation Coordinator

Fresenius Medical Care; Sutton-in-Ashfield; On-site; GBP 50,000 - 70,000; Full time

Job summary

A leading healthcare solutions provider in Sutton-in-Ashfield is seeking a skilled Project Manager for Payroll to oversee payroll process transformations and project deliverables across multiple geographies. The ideal candidate will have over 6 years of experience in payroll project management, strong analytical abilities, and a solid understanding of payroll systems. Fluent in English, the candidate should also demonstrate excellent teamwork and attention to detail, ensuring successful project implementation and stakeholder collaboration.

Qualifications

• 6+ years' experience with payroll processes and transformation.
• Experience in payroll project management across multiple geographies.
• Strong analytical skills to critically evaluate information.
• Ability to build relationships across functions.

Responsibilities

• Coordinate internal resources and third parties for project delivery.
• Ensure projects are delivered on-time, within scope and budget.
• Create and maintain project documentation.
• Develop timelines against project scopes and objectives.
• Measure and report project performance.

Skills

Payroll process management

Project management

Analytical skills

Team collaboration

Attention to detail

Fluent in English

Knowledge of multiple payroll vendor systems

Time and attendance knowledge

Education

Bachelor's degree or equivalent business experience

Tools

Microsoft tools

HCM systems (preferably Workday)

Ticketing systems (e.g., ServiceNow)

Job description

Responsibilities

• Coordinate internal resources and third parties for end to end project delivery
• Ensure that all assigned projects are delivered on-time, within scope and within budget
• Create and maintain comprehensive project documentation (including project plans, tools, risk management matrix) in line with FME standards to track progress and deliverables
• Develop timelines against project scopes and objectives, involving all relevant stakeholders
• Ensure resource availability and allocation across all stakeholders
• Measure and report out project performance
• Report changes to scope, budget, timelines as well as risk and issues, escalating through following established governance
• Manage relationships with program stakeholders to ensure successful implementation and adoption
• Partner with Workstream Leads to ensure consistency in project delivery across multiple geographies
• Partner with local Finance to develop standardized workflows for banking, reporting and ensuring appropriate segregation of duties
• Implement global payroll procedures and segregation of duties matrixes in-country to ensure appropriate role mapping
• Partner with Internal Controls to apply global payroll controls into local processes
• Oversee and coordinate review of vendor risk management processes
• Prepare training plans for Payroll WFM system security role audits
• Coordinate gathering and review of local payroll and WFM requirements for system changes
• Oversee Payroll and HCM system reconciliation efforts as well as data uploads to bring systems in alignment
• Support Payroll Operations requirements review and validation against HCM system configuration. Define opportunities for enhancements
• Asssess and detail needs for HCM integrations and/ or standardized reporting
• Other tasks as assigned by the manager

Qualifications

Bachelor's degree or equivalent business experience preferred.

• 6+ years' experience with payroll processes AND transformation
• Experience in payroll project management across multiple geographies
• Experience in driving payroll process improvements
• Possesses strong analytical skills to critically evaluate information
• Must be a team player but also able to work independently.
• Ability to build and maintain strong relationships across functions to drive teams towards success-based results
• Must be focused, goal driven, accountable, and exhibit significant attention to detail
• Payroll knowledge in multiple countries
• Time and attendance knowledge
• Project management or transformation expertise
• Microsoft tools
• Multiple payroll vendor systems
• HCM systems, preferably Workday
• Nice to have: Preferably ticketing systems, such as ServiceNow
• Fluent English
• Preferred additional European language