Parttime Administrative Assistant

EZO EV Charging; Aberdeen City; On-site; GBP 25,000 - 30,000; Part time

Job summary

A new EV charging company is looking for a highly organised, part-time Office Administrator in Aberdeen. This role supports the setup and smooth operation of the business by establishing office processes, providing administrative support, and assisting in technical tasks. Candidates should possess strong IT skills, excellent organisation abilities, and previous administrative experience. The position offers a flexible schedule of 20 - 25 hours a week with a salary of £25 - £30k pro-rata plus bonuses and benefits.

Benefits

Up to 10% Bonus

Healthcare

Pension

Qualifications

• Strong IT proficiency in office software and cloud-based tools.
• Excellent organisational and time-management skills.
• Strong written and verbal communication abilities.
• Prior experience in administrative or office support role.
• Ability to manage multiple tasks independently.
• High attention to detail in task execution.

Responsibilities

• Assist in establishing a new office environment and organising supplies.
• Support the development of internal processes and administrative workflows.
• Handle daily administrative tasks including email management and scheduling.
• Maintain digital and physical records for efficient filing.
• Use and help maintain office software and collaboration tools.
• Communicate with suppliers and provide support to the Projects Manager.

Skills

Strong IT proficiency

Excellent organisational skills

Strong communication skills

Previous experience in an administrative role

High attention to detail

Tools

Microsoft Office/365

Cloud-based tools

Job description

Part Time Administrator – Aberdeen Scotland

We are seeking a highly organised and IT-confident Part-Time Office Administrator to support the setup and smooth running of a new EV charging business based in Aberdeen. This is an exciting opportunity to be part of a growing company from the very beginning, helping to establish office processes, systems, and documentation while providing essential day-to-day administrative support.

Key Responsibilities

Office Setup & Organisation

• Assist in establishing a new office environment, including organising supplies, setting up filing systems, and coordinating basic facility needs.
• Support the development of internal processes, templates, and administrative workflows.
• Help onboard new staff by preparing documentation, organising induction materials, and setting up workstations.

Administrative Support

• Handle daily administrative tasks such as email management, scheduling, document formatting, and data entry.
• Manage office calendars, appointments, and meeting arrangements.
• Maintain digital and physical records, ensuring efficient and accurate filing.
• Assist with preparing reports, presentations, and basic business documents.

IT & Systems Support

• Use and help maintain office software, cloud storage, spreadsheets, and collaboration tools.
• Assist in setting up new systems or platforms (training provided where necessary).
• Offer light technical support for staff, such as file organisation, account setup, and troubleshooting straightforward IT issues.

General Support

• Communicate with suppliers, contractors, and service providers when required.
• Provide flexible support to the Projects Manager and wider team during the company’s initial setup phase.
• Contribute to creating a friendly, organised, and professional office environment.

Essential Skills & Experience

• Strong IT proficiency, including Microsoft Office/365, spreadsheets, and cloud-based tools.
• Excellent organisational and time-management skills.
• Strong communication skills, both written and verbal.
• Previous experience in an administrative or office support role.
• Ability to work independently and manage multiple tasks efficiently.
• High attention to detail.

Salary

• 20 – 25 hours a week (flexible schedule)
• £25 - £30k Pro Rata
• Up to 10% Bonus
• Healthcare
• Pension