Part time Office Coordinator London (SE1 9AX)

Mark Anthony Group; Greater London; Hybrid; GBP 22,000 - 30,000; Part time

Job summary

A dynamic drinks company is seeking a part-time Office Coordinator for their London office. The role requires managing day-to-day office operations, ensuring a welcoming atmosphere and supporting leaders with meetings and events. Candidates should have a university degree or related experience, strong stakeholder management skills, and advanced Microsoft Office capabilities. This position offers a hybrid work model, ensuring flexibility to meet work demands while nurturing a collaborative environment.

Benefits

Flexible working arrangements

Collaborative office environment

Qualifications

• Experience in office or facilities management in a fast-paced environment.
• Ability to build processes for great internal experiences.
• Strong collaboration and ability to manage multiple projects.

Responsibilities

• Own daily office operations and front-of-house experience.
• Manage mail shipping and vendor relationships.
• Coordinate meetings and events end-to-end.

Skills

Strong stakeholder management

Customer service skills

Time management

Attention to detail

Project management

Education

University degree or related experience

Tools

Microsoft Office Suite

Job description

About us

Mark Anthony Brands UK is an entrepreneurial drinks company built from the ground up by thinking differently, innovating and doing the unexpected. Our company is rooted in family values, a bold vision and relentless determination to continuously raise the bar and make a positive difference in consumers’ lives. Founded in 1972 we’ve grown organically from a one‑person import wine business into an international drinks company whose hallmarks include a portfolio of luxury wineries and iconic beverage brands including White Claw Hard Seltzer, Mikes Hard Lemonade, Cayman Jack, Glendalough Whiskey & GinandMás by Messi.

At Mark Anthony Brands we hire passionate people because nothing great is done without passion. We trust those closest to the work to do what’s right and act like an owner. We are growing a lasting legacy where people come first.

Location

Your primary place of work will be our brand new London office, 4th floor Arbor Bankside Yards, 255 Blackfriars Rd, London SE1 9AX. We love the vibrant atmosphere of our office which fosters collaboration and celebration. That said we also value the flexibility and productivity that working from home can provide so we offer a hybrid work arrangement to support our staff’s needs.

What you’ll do

As our new Part‑time Office Coordinator for our new London office you’ll be the on‑site brand ambassador for Mark Anthony UK (MAB UK) owning the day‑to‑day running of our London office and creating a welcoming, high‑energy environment. You’ll keep operations smooth (facilities, vendors, supplies, mail, access), support leaders and teams with meetings, events and admin, and partner with People Operations and IT to deliver great onboarding and engagement in a fast‑paced, hands‑on setting.

This role is part time – 3 days per week, Tuesday to Thursday. There may be weeks where you may need to adjust working days for example high‑profile visits or events.

Additional key responsibilities include

• Own daily office operations and front‑of‑house experience so every visitor and employee feels the MAB UK wow factor.
• Manage mail shipping/receiving and couriers; maintain office kitchen and product supplies within budget and service standards.
• Own vendor relationships (suppliers, cleaners, security, catering) including purchase control, service levels and cost containment.
• Coordinate meetings and events end‑to‑end (rooms, schedules, catering, materials) and support exec off‑sites, samples and presentation packs.
• Act as facilities liaison with the landlord; coordinate repairs, HVAC maintenance and contractors; manage floor plans, access cards and car‑park fobs.
• Drive Health & Safety compliance – active OHS committee member, monthly inspections, cleanliness standards and emergency procedure upkeep.
• Partner with People Ops and IT on engagement and onboarding (events, calendar, social activities, starter packs, comms via noticeboards and MS Teams).
• Track office budgets and expenses; maintain inventories, process invoices on time and deliver to plan.

What you’ll bring

• University degree (or related experience).
• Office or facilities management experience in a fast‑paced, multi‑stakeholder environment.
• Strong stakeholder management and customer service skills; able to build processes to deliver great internal experiences.
• Advanced Microsoft Office skills (Outlook, Excel, PowerPoint, Teams) and solid vendor / contract administration capability.
• Proven time‑management and prioritization under pressure; exceptional attention to detail and follow‑through.
• First Aid / Fire Warden / Manual Handling certifications are advantageous.

Who you are

• Strong collaboration, working cross‑functionally, knowing when to influence, when to collaborate and how to manage complex, fast‑paced workloads.
• Sophisticated organisational skills including the ability to prioritise and manage multiple projects.
• Have a positive, proactive “can‑do” attitude and an ambitiously curious mindset to be best in your craft.
• Creative thinker with an eye for detail and a passion for delivering premium shopper experiences.
• Passionate about culture trends and digital innovation as well as a deep understanding of the drinks market landscape.
• Self‑motivated with a sound sense of ownership and accountability.
• Excellent problem‑solving and project management skills.
• Result‑driven and can handle ambiguity.

We thank all candidates for their curiosity about MAB UK and we will get in touch with those candidates that are under consideration. If you are contacted for an interview and require accommodation during the recruitment process please contact your recruiter.

Equal Opportunity Statement

Mark Anthony Brands is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in the UK.

Accommodation during Recruitment

If you are contacted for an interview and require accommodation during the recruitment process please contact your recruiter.

At Mark Anthony Brands we exist to Unearth the Extraordinary. Our Purpose is not just a statement; it is a call to action that binds us together and ignites our passion for making a difference. It is the driving force behind why we do what we do every single day connecting our global organization across all business units, roles and locations. We are:

• Best in Our Craft – We set the standard with a pursuit of excellence that can be found in everything from our products and processes to our plants and people.
• Ambitiously Curious – We stay curious, dreaming big and navigating the unknown with an enduring belief in better.
• Made With Humility – We bring humility, authenticity, fun and support to every collaboration and celebrate wins as a team.
• Daringly Disruptive – We disrupt the status quo, moving fast to seize opportunities and acting scrappy to stay ahead of industry giants.

Mark Anthony Brands is an equal opportunity employer. We encourage applications from individuals of all backgrounds who are eligible to work in the UK.