HR Administrator

Gabrielle Naptali Artist; Coventry; Hybrid; GBP 60,000 - 80,000; Part time

Job summary

A local business in Coventry is seeking a Part-Time HR Administrator to manage employee records and support HR processes. The role involves maintaining compliance with right-to-work checks and addressing day-to-day HR queries. Ideal candidates should have prior HR experience, strong knowledge of UK compliance processes, and be detail-oriented. This position offers flexible working days with a pay range of £15–£18 per hour, based in Coventry with some home working options.

Qualifications

• Previous experience in an HR Administrator / HR Assistant / HR Coordinator position.
• Strong working knowledge of UK right-to-work checks, share codes, and compliant record keeping.
• Professional and confidential approach when handling sensitive employee matters.

Responsibilities

• Maintain accurate employee records within the online HR system.
• Support starters, leavers, contractual changes, and general HR administration.
• Act as a first point of contact for employee HR queries.

Skills

HR systems usage

Microsoft Office (Word, Excel, Outlook)

Organizational skills

Attention to detail

Job description

Part‑Time HR Administrator (12 days per week)

Coventry | Site-based (some home working once established)

Pay: £15–£18 per hour (DOE)

Mainstay Recruitment are supporting a client in Coventry with the recruitment of a Part‑Time HR Administrator. This is a flexible, ongoing requirement (typically 12 days per week) and would suit someone who already provides HR support to other local businesses and is looking to take on an additional client. The business has recently partnered with an external HR specialist to update employee contracts, handbook, policies and procedures, and a new online HR system is now in place. The HR Administrator will work closely with the external provider to keep documentation and processes maintained, while also acting as the first point of contact for employees with day‑to‑day HR queries. A key part of the role is right‑to‑work compliance. The company employs approximately 111 people, with around 4050% requiring work permits and share code checks. You will take ownership of tracking, updating and maintaining these records to ensure ongoing compliance with current UK legislation.

Key Responsibilities

• Maintain accurate employee records within the online HR system
• Support starters, leavers, contractual changes and general HR administration
• Work with the external HR provider to maintain and improve policies and procedures
• Act as a first point of contact for employee HR queries
• Support employee relations administration, including disciplinary processes where required
• Oversee right‑to‑work compliance, including share codes, permit tracking and renewals

Candidate Requirements

• Previous experience in an HR Administrator / HR Assistant / HR Coordinator position
• Strong working knowledge of UK right‑to‑work checks, share codes and compliant record keeping
• Professional and confidential approach when handling sensitive employee matters
• Highly organised, detail‑focused, comfortable working independently
• Confident using HR systems and Microsoft Office (Word, Excel, Outlook)