Part Time Financial Services Administrator

Cornmarket Group Financial Services Ltd.; Glasgow; On-site; GBP 20,000 - 25,000; Part time

Job summary

A financial services provider in Glasgow is seeking a part-time Financial Services Administrator to support a team of Financial Advisors. The role involves managing office administration, responding to customer queries, and maintaining CRM systems. Ideal candidates have office administration experience, excellent customer service skills, and proficiency in Microsoft Office. The position is maternity cover for 12 months, requiring attention to detail and strong organizational skills.

Qualifications

• Experience in general office administration is essential.
• Experience providing excellent customer service over the phone is essential.
• Proficient in the use of Microsoft Packages (Word, Excel, Outlook).

Responsibilities

• Manage the incoming post on a daily basis.
• Ensure queries received via the website or by email are responded to.
• Provide comprehensive administrative support to Financial Advisors.

Skills

Office administration experience

Customer service skills

Attention to detail

Organisational skills

Team collaboration

Tools

Intelligent Office CRM

Microsoft Office Suite

Xero Finance System

Job description

EIS Financial Services:

The Educational Institute of Scotland (Teachers Union) formed EIS Financial Services in 1990 giving EIS Union members and their families’ access to a dedicated team of professional advisers providing impartial advice on a wide range of financial and insurance products including Retirement Planning, Investment planning and Teacher’s Pension Advice.

Purpose of the Role:

The Financial Services Administrator will be responsible for providing administrative support to a small but growing team of Financial Advisors. Additionally, this role holder will have responsibility for managing the day to day administrative requirements of the Glasgow office.

Location:

This position is to provide maternity cover for a 12 month period and will be based in the EIS Financial Services offices in Glasgow. This will be a Part time position.

What this Job is expected to Do (Accountabilities)

• Manage the incoming post on a daily basis
• Ensure queries received via the website or by email are responded to or assigned to the correct person in a timely manner
• Scan and process new business documentation on our CRM System (Intelligent Office) in a timely and accurate manner
• Maintain client information in our CRM System
• Provide excellent customer service over the phone to both existing and prospective clients
• Act as the face of the company for customers who may visit the office
• Liaise with and follow up with third party providers, partners or other financial institutions as required
• Provide comprehensive administrative support to a small team of Financial Advisors (printing materials, calling/liaising with providers and clientsetc.)
• Prepare and issue client documentation as required
• Prepare invoices for payment using our Finance System (Xero)
• Prepare monthly reports using the CRM system e.g. the Monthly Fee Income Report
• Update the CRM system to reflect incoming payments and allocate to the relevant accounts
• Deliver post to the local post office as required
• Ad-hoc office duties as required
• Comply with the risk control and regulatory requirements that are relevant to this role
• Maintain commercial awareness relevant to this role

The level of Knowledge / Skills / Experience (Technical Competency) required for the role:

• Experience using “Intelligent Office” the financial services CRM system will be an advantage
• Experience in general office administration is essential
• Experience providing excellent customer service over the phone is essential
• Experience in Life Policy administration is preferable
• Experience in Financial Services is desirable
• Experience using a CRM system is desirable
• Proficient in the use of Microsoft Packages (Word, Excel, Outlook)
• Excellent attention to detail
• Strong organisation skills
• Experience working collaboratively as part of a team

The behavioural competencies that are essential for the job:

• Approachable and a can-do attitude
• Quality-focused with a Customer First approach
• Excellent attention to detail
• Excellent communication skills
• Ability to learn and carry out tasks in line with procedure
• Works well within a team – shares info, collaborates with, supports other team members