Part Time Finance Assistant

Aspire Personnel Ltd; Aldershot; On-site; GBP 20,000 - 25,000; Part time

Job summary

A management consulting firm in Aldershot is seeking a Part Time Finance Assistant. The role includes responsibilities such as credit control, sales and purchase ledger management, and cash and bank transactions. The ideal candidate should have strong MS Excel skills and experience with SAP Business One. Flexibility in working hours between 15-20 hours per week is offered.

Qualifications

• Complete understanding of pre payments and accruals.
• Experience able to take records up to trial balance stage.
• MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage.

Responsibilities

• Prepare and raise sales invoices on SAP Business One.
• Manage the Purchase Ledger and ensure invoicing validity.
• Reconcile bank accounts monthly and manage petty cash requests.

Skills

Credit Control

Sales Ledger Management

Purchase Ledger Management

MS Excel

SAP Business One

Tools

SAP Business One

Sage 200

Job description

Overview

Our client delivers and evaluates blended management and leadership development programmes to businesses across the UK. They are looking for a Part Time Finance Assistant to work with their Director. Ideal hours are between 15-20 hours per week with flexibility on when they are worked.

Responsibilities

• Credit Control and Sales Ledger
  • Prepare and raise sales invoices on SAP Business One as requested by Client Services Managers, and collate copies of receipts to support recharge invoices
  • Email sales invoices to clients
  • Set up new customer accounts on SAP as required
  • Issue monthly statements to debtors
  • Review aged debtors list weekly and ensure customers pay invoices according to terms
  • Follow up on late items and queries with clients, escalating issues to FD where necessary
• Manage the Purchase Ledger
  • Check suppliers invoicing validity with reference to purchase orders/delivery notes and expected costs, and input to SAP, including staff expenses and foreign currency
  • Record all project-related costs accurately on SAP
  • Obtain authorisation for payment from the appropriate member of ASK staff responsible for the purchase
  • Maintain paper filing system for suppliers invoices
  • Review creditors weekly and prepare payments to associates and other suppliers in accordance with ASK policies; generate SAP remittance advices and email/post to suppliers
  • Deal with day-to-day enquiries on the purchase ledger
  • Collate receipts to Barclaycard statements and prepare coding for posting
  • Input all credit card transactions on to SAP
  • Collate approved Purchase ledger invoices to support BACS payment requests
  • Set up new purchase accounts on SAP as required
  • Reconcile creditor statements to SAP balance
  • Check statements from suppliers and follow up on discrepancies
• Cash and Bank
  • Record all Bank receipts and payments into SAP daily, including foreign transactions
  • Reconcile bank accounts monthly
  • Discuss with FD recommendations for managing cash surpluses as necessary
  • Manage all Petty Cash requests during the month and record all payments in SAP

Essential Requirements

• Complete understanding of pre payments and accruals
• Experience able to take records up to trial balance stage
• MS Excel experience is essential; knowledge of pivot tables and MS Query will be a distinct advantage
• Experience of working with SAP Business One, Sage 200 or a similar SQL-based accounting system (full training will be given)
• Must be able to drive (to get to the office)