PARALEGAL / TEAM ASSISTANT - PRIVATE CLIENT

Maze Recruitment Services Ltd; Cambridge; On-site; GBP 40,000 - 60,000; Full time

Job summary

A forward-thinking law firm in Cambridge is seeking a Paralegal/Team Assistant to provide essential administrative support to maximize client services. The ideal candidate will have 6-12 months of private client experience and strong IT skills, including proficiency in Microsoft Office. You will manage client liaisons, documentation, and legal correspondence while ensuring compliance with relevant regulations. Join a busy and friendly team focused on excellent customer service and support.

Benefits

25 days annual leave

Parking

Excellent additional benefits

Qualifications

• Minimum of 6‑12 months of private client experience.
• Good IT and administration skills.
• Excellent telephone manner.

Responsibilities

• Providing Paralegal support to the team.
• Managing client communications and documentation.
• Ensuring compliance with legal regulations.

Skills

Organizational skills

IT skills

Excellent communication skills

Customer service

Tools

Microsoft Office

Job description

Job Title

PARALEGAL - TEAM ASSISTANT - Private Client

Hours of Employment

9am - 5:30pm Monday to Friday

Benefits

25 + stats + excellent additional bens + Parking

Are you looking to reduce your commute and work in Cambridge? Do you have experience in Wills and Probate and are eager to support a busy and dynamic team? An excellent opportunity has arisen for a Paralegal/Team Assistant with a forward‑thinking law firm based in Cambridge.

If you are an experienced Legal Assistant or Secretary with strong IT skills and want to join the team, we would love to hear from you!

Main Purpose of the Role

You will provide the team and wider Department with the administrative support they need to allow seamless legal services to clients and help them maximise the amount of time they are able to spend on client work.

Daily Duties

• Providing Paralegal support to the team.
• Dealing with Wills, general legal correspondence and assisting with the administration of Estates.
• Proof‑read all documentation and make any amendments before being handed to the Solicitor.
• Extensive client liaison – dealing with general queries via the telephone on behalf of the Solicitors, taking accurate telephone messages and, where possible, acting thereon.
• Diary Management.
• Ensure all information on the database is completed and accurate.
• Preparation of documents, including Court Bundles for Solicitors and Counsel.
• Diary management – ensure all appointments are diarised, and the Partner does not miss any dates, deadlines or tasks.
• Responsible for closing, archiving and retrieval of files.
• Having direct client contact via telephone, email and face‑to‑face.
• Ensure all relevant documents and enclosures are attached to the correct file before posting.
• Working under pressure to meet tight deadlines.
• At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti‑money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.).
• Ensuring departmental systems and firm‑wide procedures are followed.

Person Specification

• Minimum of 6‑12 months of private client experience.
• Well‑organised with good IT and Administration skills.
• Excellent knowledge of Microsoft Office.
• Have an excellent telephone manner.
• Excellent communication skills.
• Team player.
• Take ownership of your workload.
• Ability to work under pressure to set deadlines.
• Willingness to work well as part of a busy, friendly team.
• A commitment to providing excellent customer service.
• Can build a rapport with clients.
• Honest and trustworthy.

Maze Recruitment values your privacy and will never share your CV with any third party without your explicit consent. Due to the high volume of applications, we aim to respond within 24 to 48 hours. If you do not receive a response within this period, please consider your application unsuccessful on this occasion. We encourage you to stay connected and apply for future opportunities that align with your skills and career goals.