PA to the Headteacher & Office Manager - Hazel Oak School

We Manage Jobs(WMJobs); Metropolitan Borough of Solihull; On-site; GBP 27,000 - 32,000; Full time

Job summary

A prominent educational institution in Solihull is seeking a Personal Assistant to the Headteacher and Office Manager. This role offers high-level administrative support and involves managing the school office. The ideal candidate is organized, emotionally intelligent, and committed to values of inclusion and community. Competitive salary and opportunities for professional development provided.

Benefits

Professional development and training

Supportive team culture

Employer pension scheme

Wellness support package

Qualifications

• Minimum NVQ Level 2 in Business Administration or significant experience in a similar role.
• Experienced in office management or PA/senior administration roles.
• Skilled in Microsoft Office, experience with SIMS and Oracle is a bonus.

Responsibilities

• Provide high-level, confidential administrative support to the Headteacher.
• Lead and manage the school’s busy office and administrative team.
• Coordinate school communications, events, and diary management.

Skills

Emotional resilience

Excellent communication

Organizational skills

Leadership

Education

NVQ Level 2 in Business Administration

GCSE Grade C/4 in English and Maths

Tools

Microsoft Office

SIMS

Oracle

Job description

Overview

PA to the Headteacher & Office Manager

Term Time only - 39 weeks per year

Band D salary range £32,597 - £37,280 (actual salary range £27,944 - £31,959 starting salary based on experience)

Working Hours: We are open to considering applications for between 34 and 37 hours per week, depending on the needs of the school and the availability of the successful candidate.

Hazel Oak School is looking to appoint an enthusiastic, highly organised, emotionally intelligent and proactive Personal Assistant to the Headteacher & Office Manager to join our vibrant and inclusive school community.

Hazel Oak is an all through inclusive special school situated in Solihull providing care and provision for children and young people with Autism, ADHD, Down syndrome, Speech, Language and Communication Difficulties, Social, Emotional and Mental Health Needs (SEMH) with in a diverse and caring community. At Hazel Oak School, we aspire for equity for all, embracing and celebrating the differences of our community. It is our shared vision to prepare our children and young people for their lives beyond school, as respectful citizens in an ever-changing world, supporting them along the way to challenge discrimination and inequality. Through restorative and philosophical work, we support children and young people and their families to achieve the best we can for each learner, as a community. We want all Hazel Oak pupils to embrace their individuality and grow towards success beyond school. Not just preparing children and young people for the wider world but develop their ability to affect change towards it.

This is an excellent time to join Hazel Oak School as it continues to implement a strategic vision developed by all stakeholders. Join us at Hazel Oak, we recognise everyone has the potential to succeed and believe ‘reaching for the stars’ to inspire children and young people to overcome any challenges to shape a successful future.

A culture of high expectations and support for all:

We champion high expectations for our Hazel Oak community because we believe everyone has the potential to be supported and nurtured to succeed. Our staff members provide a provision that is meaningful, systemic and purposeful for all.

About the Role

This is a key leadership support role in the school and you will:

• Provide high-level, confidential administrative support to the Headteacher.
• Lead and manage the school’s busy office and administrative team.
• Be the first point of contact for staff, parents, governors, and external agencies.
• Coordinate school communications, events, and diary management.
• Uphold safeguarding, data protection, and school policies in all aspects of your work.

We are looking for someone who is:

• Emotionally resilient, calm under pressure, and highly organized
• A confident communicator with excellent interpersonal skills
• Able to manage conflicting demands and priorities in a busy working environment
• Manages confidential information with discretion
• Committed to the values of inclusion, equity, and community
• Able to lead and manage a team effectively
• Skilled at anticipating challenges and taking proactive steps to resolve issues before they arise

Qualifications and experience required

• Minimum NVQ Level 2 in Business Administration or significant experience in a similar role
• GCSE Grade C/4 or above in English and Maths or equivalent
• Experienced in office management or PA/senior administration roles (school experience desirable but not essential).
• Skilled in Microsoft Office (SIMS and Oracle knowledge is a bonus)

In return, we offer

• A welcoming and supportive team culture.
• Bespoke professional development and training.
• Opportunities for career progression.
• Access to a wellbeing support package and employee assistance programme.
• Generous employer pension scheme.

How to Apply

For further information about the role or to arrange a visit please contact Ellen Barrett at [e-mail]

Completed applications should be sent to [e-mail].

Closing Date: 5:00 pm on Monday 6 October 2025

Hazel Oak School is committed to safeguarding and promoting the welfare of children. This post requires an enhanced DBS and Safer Recruitment checks. In accordance with Keeping Children Safe in Education (KCSiE) guidelines, all applicants will undergo social media checks as part of our comprehensive vetting process.

We are an equal opportunities employer and proud to be a school that celebrates difference. We are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender assignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

The post falls under the requirements of the Fluency Duty (part of the Immigration Act 2016) which makes it a requirement for all public sector workers operating in ‘customer facing’ role to be able to speak fluent English.

Attached documents

• Recruitment Monitoring Form
• Reference Contact Details Form
• Notes of Guidance for Applicants
• Application Form
• Job Description & Person Specification