PA to the Heads/School Office Secretary

Garden House School; City Of London; On-site; GBP 25,000 - 30,000; Part time

Job summary

A prestigious educational institution is seeking a highly organised Personal Assistant to support the Heads and provide administrative assistance to the school office. This role involves diary management, handling parent and staff enquiries, and maintaining school records. The right candidate will have strong communication skills and a commitment to confidentiality. This term-time only position offers flexible working hours and a supportive school community. Applications are welcomed from diverse backgrounds.

Benefits

Compressed working hours

Complimentary lunch

Cycle to Work scheme

Staff fitness

Qualifications

• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Proficiency in Office365 and the use of school database.

Responsibilities

• Deliver professional personal assistant support to the Heads, including diary management.
• Provide comprehensive administrative support to the school office.
• Support the management and updating of the school database and website.
• Support the planning and coordination of school events.

Skills

Organisational skills

Communication skills

Interpersonal skills

Discretion

Confidentiality

Proficiency in Office365

Job description

We are seeking a highly organised and proactive Personal Assistant to the Heads, who will also provide general support to our school office. This is a pivotal role, supporting the smooth running of daily operations and ensuring efficient communication across all levels of the school.

Key Responsibilities

• Deliver professional personal assistant support to the Heads, including diary management, meeting coordination, and correspondence handling.
• Provide comprehensive administrative support to the school office, including handling parent and staff enquiries, reception duties, maintaining key records and administering first aid to pupils.
• Support the management and updating of the school database and website.
• Support the planning and coordination of school events.

Person Specification

• Excellent organisational and time-management skills.
• Strong communication and interpersonal skills.
• Discretion and confidentiality in handling sensitive information.
• Proficiency Office365 and the use of school database.
• Previous experience in a PA or school office role is desirable but not essential.

Benefits at Garden House

• The opportunity for compressed working hours to support flexibility (by prior arrangement).
• Generally, this is a term-time-only position, plus additional working days as required.
• A welcoming, friendly, and supportive team within a vibrant and successful school community.
• Complimentary lunch.
• Cycle to Work scheme.
• Staff Fitness.

If you are motivated, efficient, and enjoy working in a dynamic school environment, we would love to hear from you.

Completed application forms should be emailed to and include a personal statement explaining your reasons for applying for the post and outlining your experience and suitability for the role. Any gaps in employment should be explained within your statement.

Closing date: 9.00am on Monday, 2nd February 2026.

We will be reviewing applications as they are received and may appoint a candidate before the deadline has passed. Early submissions are encouraged.

Garden House School is committed to safeguarding and promoting the welfare of children and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure and Barring Service. Applicants must produce evidence of their right to work in the UK.

Garden House School is committed to increasing and promoting diversity at all levels within our school. We warmly welcome applications from people from the widest possible range of backgrounds.