PA to the Head Teacher

Hoe Valley School; Old Woking; On-site; GBP 24,000 - 30,000; Full time

Job summary

A local secondary school is seeking a full-time PA to the Head Teacher. The role involves managing communications, organizing school events, and providing administrative support. Ideal candidates will possess excellent organizational and communication skills, with a commitment to confidentiality and professionalism. This position offers a supportive work environment, with opportunities for professional development and is integral to the school community.

Benefits

Longer school holidays

Bespoke CPD programmes

Support for work/life balance

Qualifications

• Experience in an administrative role, ideally in an educational setting.
• Ability to manage sensitive information with confidentiality.
• Capability to facilitate school events and meetings.

Responsibilities

• Act as the first contact for the Head Teacher.
• Manage the Head Teacher's diary and communications.
• Organize school events and parent meetings.
• Oversee the reception and office team.

Skills

Excellent organizational skills

Communication skills

Discretion and tact

Team management

Job description

The PA to the Head Teacher is responsible for acting as the first line of contact for the Head Teacher, their diary management, and to provide excellent organisational and administrative support in managing the day-to‑day running of the school and the school office via the line management of the reception and office team. The incumbent of this position comes into contact with a wide range of adults and students and provides a warm welcome to visitors and other contacts whilst operating with the highest professional standards in support of the Head Teacher. They will represent the values and ethos of the school at all times and put the safety and wellbeing of our students first. The role is permanent and full‑time (40 hours per week), term‑time plus 5 days, with desired working hours of 7.30am - 4.00pm daily, although there is some flexibility for the right candidate.

Responsibilities

• To act as first line contact for the Head Teacher, using discretion and tact to ensure telephone callers and visitors receive a professional response, and are dealt with by the appropriate person
• To support the Head Teacher with administrative duties which will include dealing with highly confidential and sensitive issues
• To communicate to and liaise with members of the academic and support staff as appropriate
• Line management of reception, office and communications team
• To cover school reception at certain points in the school day as required
• To maintain up to date information on SIMS, the school’s chosen MIS system
• To organise parents' evenings and other school events.
• To liaise with Governors and meeting setups
• To manage the school calendar
• To write letters and emails to individuals or groups of stakeholders as required
• To handle relevant incoming calls, emails and correspondence and referring on as appropriate
• To contribute to the assurance of absolute safety of all students on and off site
• To facilitate and administer the school policy review process together with the clerk to the governing body.
• To participate in and attend meetings and training as appropriate, including CPD days minute meetings
• To take an active role in their own professional development in line with performance management objectives
• To embody the school’s values and represent the school in a positive manner at all times
• To undertake such other duties as requested by Head Teacher/ Senior Leadership Team as are reasonably required as part of the role

About the School

"Hoe Valley School is an inspiring environment at the heart of its community where every student's experience is personalised. Our students will learn to think independently, pursue their ambitions and achieve to their highest potential."

• An oversubscribed secondary school that opened in September 2015 to serve the local community of South Woking
• Delivering innovative and exciting lessons to years 7-13
• Committed to ensuring our students leave us with excellent academic outcomes, the skills to be 'work-ready' and the traits of excellent global citizens
• Following the National Curriculum, where Maths and English are taught every day
• A Google school with ICT fully embedded in all curriculum areas
• Committed to learning which is relevant with links to the 'real world' of business, higher education and the local community
• In a state of the art, new school completed in September 2018 on Egley Road, Woking
• Committed to supporting our staff to have a good work/life balance by offering longer school holidays, bespoke CPD programmes, minimising paperwork and meetings, and ultimately by trusting our staff to deliver excellent outcomes