PA & Administration Assistant

NHS Scotland; Paisley; On-site; GBP 25,000 - 30,000; Full time

Job summary

A large healthcare provider in the UK is seeking a Personal Assistant/Admin Assistant to support the Director of Digital Services and Senior Management. The role includes diary management, coordinating meetings, and providing secretariat support. Candidates should have HNC level education or equivalent experience, excellent communication and organisational skills, and be proficient in Microsoft packages. This full-time position is based in Paisley, offering a dynamic work environment with opportunities for professional development.

Qualifications

• Educated to HNC level or have equivalent relevant practical experience.
• Excellent communication and organisational skills.
• Ability to use Microsoft packages including O365.

Responsibilities

• Manage diaries and coordinate meetings.
• Provide secretariat support and administer basic data sets.
• Support meetings, including minute taking and coordinating papers.

Skills

Excellent communication skills

Organisational skills

Ability to use Microsoft packages including O365

Ability to prioritise workload

Flexibility to support team

Multitasking

Education

HNC level education or equivalent relevant experience

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non‑clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

The shift pattern is 9am to 5pm, Monday to Friday.

An exciting opportunity has arisen for a Personal Assistant/Admin Assistant within the Digital Services Directorate. You will be part of a small but pivotal and dynamic PA/Admin Team who provide personal admin support to the Director of Digital Services, Senior Management Team and wider Directorate business and resource functions contributing to the delivery of the .

You should be educated to HNC level or have equivalent relevant practical experience working in a similar role. Excellent communication and organisational skills are essential as is the ability to use Microsoft packages including O365. Working within agreed parameters, candidates must have the ability to prioritise their own workload and to work flexibly to contribute to the team in supporting the Directorate’s administrative requirements across a range of functions. The role is varied with input to Digital Services business activities and as a result candidates must be agile and able to multitask. It provides an excellent development opportunity.

Key tasks include diary management, coordination of meetings and provision of secretariat support and administering basic data sets to support monitoring of various KPIs. A key element of the role is supporting meetings including minute taking and coordinating papers/follow up actions. The post is full‑time 37 hours per week working within Monday to Friday, 9am to 5pm based at Smithhills Street, Paisley, with travel to other NHSGGC sites on occasion.

If you meet the criteria we would be delighted to receive your application. Informal enquiries are welcome via Pauline Smith, Business and Administration Manager

Informal contact: Pauline Smith, Business and Administration Manager - 07866 217 055.

Details on how to contact the Recruitment Service and the Recruitment Process:

This post may close early to the volume of response. Please submit your application form as soon as possible.

NHS Greater Glasgow and Clyde- NHS Scotland encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognisingmilitary skills, experience and qualifications during the recruitment and selection process.

Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third‑party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.

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