Operations Manager/ Assistant supporting Director of legal seach firm.

ZipRecruiter; London; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A leading City-based Legal Search firm is seeking an Operations Manager/Assistant to support the Director. This hybrid role requires a smart graduate with a recruitment background, exceptional admin skills, and the ability to multitask. Responsibilities include formatting CVs, arranging interviews, and managing communications. The ideal candidate is proactive and has strong communication abilities, ensuring all client-facing duties are executed effectively.

Qualifications

• Background in recruitment or legal is ideal.
• Experience in a fast-paced, ever-changing role.
• Ability to maintain good communication skills.

Responsibilities

• Format CVs and draft job adverts.
• Arrange interviews and manage candidate enquiries.
• Set up client meetings and handle client communications.
• Attend meetings and upload documents on CRM.

Skills

Exceptional admin skills

Organisational skills

Multitasking ability

Client communication

Document management

Education

Graduate degree

Tools

CRM systems

LinkedIn

Job description

Job Description

We are thrilled to collaborate with a leading City-based Legal Search firm seeking an Operations Manager/Assistant to support the Director of the business. The office is based close to Bank Station, and the role will be hybrid, with 2-3 days in the office.

Legal/Recruitment background is ideal for this role

You will be supporting an incredibly busy Director who is recruiting for many high-profile firms across London and needs a right-hand person to support her with a broad spectrum of duties.

This role will suit a smart graduate-calibre person who has a background in recruitment, having worked in a fast-paced, ever-changing role, with exceptional admin and organisational skills, the ability to multitask, and to be the go-to person to get things done around the office. The candidate should be helpful, calm, and process-driven.

The main duties include:

1. Formatting CVs, drafting and uploading quality, well-written adverts on LinkedIn and across multiple job boards.
2. Arranging interviews, responding to candidate enquiries, and managing WhatsApp messages.
3. Answering emails, setting up client meetings and lunches.
4. Attending client meetings, uploading documents onto CRM systems and client portals, handling expenses and invoices, and liaising with clients and candidates over the phone.
5. Creating marketing pitch documents and social media content, including LinkedIn posts.
6. Occasional events organisation.
7. PA duties to the Director.
8. Writing adverts for jobs.
9. Managing communication via WhatsApp and email.
10. Maintaining good communication skills is essential.
11. Performing general admin duties.

As this role involves client-facing duties, you should be an ambassador for the firm at all times.

Additional responsibilities include arranging social events, some office management, and assisting with other duties as required.