Office Manager/Receptionist

Oakleaf Partnership; Greater London; On-site; GBP 42,000 - 50,000; Full time

Job summary

A fast-growing people-focused organisation is seeking an experienced Office Manager for a 6-month FTC in London. This role will be central to managing office and facilities operations across two locations, ensuring a smooth and efficient workplace. Responsibilities include overseeing health and safety protocols, managing travel bookings, and providing support to IT and HR. The ideal candidate will have strong organisational skills and experience in a multi-site environment. This position has the potential for extension or becoming permanent, with an attractive salary up to £50,000.

Qualifications

• Proven experience in an Office Manager role within a multi-site organisation.
• Strong facilities management experience and supplier coordination skills.
• Knowledge of workplace health & safety and risk assessments.
• Experience managing travel bookings and online travel portals.
• Event planning and diary management experience.
• Reception and administrative responsibilities handling.

Responsibilities

• Act as key holder ensuring compliance with health & safety protocols.
• Manage office supplies, deliveries, and meeting room bookings.
• Lead facilities management across two office locations.
• Own health & safety processes, risk assessments, and compliance.
• Manage end-to-end travel booking processes.
• Support IT and HR with onboarding processes.

Skills

Organisational skills

Strong communication skills

Multi-tasking

Discretion and professionalism

Proficiency in Microsoft Office

Job description

Office Manager 6-Month FTC

Location: London (Holborn) Onsite 5x days a week

Salary: Up to £50,000

Potential for extension/to go permanent

The Opportunity

A fast-growing, people-focused organisation is looking for an experienced and proactive Office Manager to become the heartbeat of its UK offices. This is a highly visible role, central to keeping the business running smoothly day to day, while creating welcoming, safe and efficient workplaces for employees, visitors and partners.

Reporting into People Operations, the Office Manager will oversee office and facilities management across two UK locations, acting as a trusted point of contact for teams, suppliers and stakeholders. From health & safety and facilities to travel, events and onboarding support, this role offers variety, ownership and the chance to make a real impact on the employee experience.

What You'll Be Doing

Office & Operations Management

• Act as a key holder for UK offices, ensuring compliance with health & safety and fire protocols
• Manage office supplies, post, deliveries, housekeeping and meeting room bookings
• Oversee administrative processes including invoices, purchase orders, company cards and reception duties
• Manage company merchandise and business cards

Facilities Management

• Lead facilities management across two office locations, including maintenance, refurbishments, signage and furniture
• Liaise with landlords, managing agents and suppliers to ensure smooth operations
• Coordinate office projects and manage relationships with cleaners, caterers and contractors
• Oversee security access systems and fire safety processes
• Uphold ESG standards and internal policies

Health & Safety

• Own office health & safety processes, inductions and compliance requirements
• Conduct risk assessments, including DSE assessments
• Ensure all staff complete and adhere to mandatory health & safety documentation and training

Travel & Events

• Manage the end-to-end travel booking process using an online travel portal
• Set up and train users, and manage the relationship with travel providers
• Coordinate domestic and international travel, including visa requirements
• Plan and deliver corporate events, socials and company gatherings

Team & Business Support

• Support IT and HR with onboarding and offboarding processes
• Conduct in-person right-to-work checks
• Assist with internal and external phone and email enquiries
• Collaborate with international offices on ad hoc projects, events and office needs

What You'll Bring

• Proven experience in an Office Manager role within a similar-sized, multi-site organisation
• Strong facilities management experience, including supplier and contractor coordination
• Solid knowledge of workplace health & safety, risk assessments and DSE compliance
• Experience managing travel bookings and online travel portals
• Event planning and diary management experience
• Confident handling reception and administrative responsibilities

Skills That Will Set You Apart

• Excellent organisational skills with a proactive, detail-driven approach
• Strong communication skills and the confidence to work with stakeholders at all levels
• Ability to juggle multiple priorities across two locations
• High level of discretion, professionalism and adaptability
• Proficiency in Microsoft Office (Word, Excel, Outlook and PowerPoint)

Why Apply?

This is a fantastic opportunity for an Office Manager who enjoys variety, ownership and being at the centre of a business. You'll play a key role in shaping the day-to-day employee experience, working closely with people across the organisation and helping create offices where teams can do their best work.