Office Manager M / F / X

OVHcloud; Greater London; On-site; GBP 50,000 - 65,000; Full time

Job summary

A leading cloud service provider in Greater London is seeking an Office Manager to oversee site management and coordinate HR activities. Key responsibilities include managing payroll, ensuring compliance with health and safety policies, and facilitating communication between local teams and HQ. The ideal candidate should have strong administrative and accounting skills alongside experience in office management. This role promises to enhance operational efficiency and nurture team dynamics in an engaging work environment.

Qualifications

• Good administrative and accounting knowledge.
• Execute and control a payroll process.
• Experience in office management.
• Experience in Human Resources management appreciated.

Responsibilities

• Manage personnel administration and ensure compliance with local laws.
• Control the proper execution of the payroll cycle.
• Provide budget and forecast reports to different departments.
• Ensure the application of health and safety policies.

Skills

Good administrative and accounting knowledge

Execute and control a payroll process

Experience in office management

Experience in Human Resources management appreciated

Ability to coordinate different teams / departments

Excellent interpersonal skills

Good management of stress, time and priorities

Organizational skills

Versatility

Job description

Within your #OneTeam

The Office Manager is in charge of the management of a site by providing a smooth running of the service, being a key contact person to coordinate the local teams and HQ and deploying the OVH Group's internal policies.

Your main responsibilities :

HR activities

• Deploy, support and promote the Group's HR policies (compensation & benefits, training, evaluation, etc.)
• Support newcomers' onboarding and provide them with all the necessary environment for their job
• Organize meetings for the different teams
• Ensure Internal Group communications are released and understood within the site
• Manage personnel administration (management of employment contracts and addendums, various legal documents, etc.)
• Ensure compliance with the local legal framework
• Realization of monthly HR reports
• Prepare and consolidate variable payroll elements (bonuses, absences, leave, etc.), establish the link between the accounting firm and HR department
• Control the proper execution of the payroll cycle by the accounting firm
• Follow up training requests in collaboration with the Training Center
• Organize internal events in accordance with Group policies (thematic, budget, etc.)

Financial and legal activities

• Provide prompt and accurate answers to requests from internal departments (accounting, treasury, legal, etc.)
• Guarantee the reliability of our commercial contracts and our website's provisions
• Manage clients' requests in legal matters and relay to the Group's legal department when needed
• Manage requests from local authorities
• Process all the payments of providers or institutions (taxes, contributions, etc.) in collaboration with the Group Treasury
• Validate customer payments in our internal tools
• Management of customer refunds
• Provide budget and forecast reports when required from the different departments
• Control the proper execution and the respect of deadline of the financial reports
• Compile monthly accounting reports and liaise with HQ accounting teams
• Facilitate the travel of team members, including the use of internal tools, planning, booking and reimbursement of expenses according to internal procedures

Site Administration

• Ensure the application, respect and update of health and safety policies
• Collaborate with the Office teams to ensure the compliance of the office with our Group policies in terms of design
• Contribute to a possible search for new premises, organize the move and ensure the maintenance of site activities during this one
• Make the necessary purchases for the good supply of the site (supplies, consumables, etc.)
• Mail management and control
• Liaise with other offices, contractors, suppliers and other organizations

Your future impact : In 6 months

• Establish and maintain relationships with external contractors, such as payroll providers, and internal teams, including finance.

And in 1 year

• Gain proficiency in core activities within the scope, including payroll, administrative, finance, and legal support, contributing to office efficiency in these areas.
• Facilitate the transition to a new office location.

Skills required : Technical skills

• Good administrative and accounting knowledge
• Execute and control a payroll process
• Experience in office management
• Experience in Human Resources management appreciated

Soft skills

• Ability to coordinate different teams / departments, team player
• Excellent interpersonal skills
• Good management of stress, time and priorities
• Organizational skills
• Versatility