Office Manager/ EA

Reflect Recruitment Group; East Midlands; On-site; GBP 37,000 - 39,000; Full time

Job summary

A well-established organization in Newark is seeking an experienced Office Manager/EA to ensure the smooth running of operations. This full-time permanent role is key to supporting the administrative functions of a busy team. Ideal candidates will have at least 5 years in a similar role, with strong IT and communication skills. The position offers a salary between £37k and £39k DOE, along with some potential for flexible working. If you thrive in a dynamic environment and can manage multiple priorities, this role might suit you.

Qualifications

• Minimum 5 years' experience in a busy administrative environment, ideally in a senior role.
• Desirable experience in public sector or similarly structured environment.
• Strong understanding of IT systems.

Responsibilities

• Take ownership of administrative and operational tasks in a busy office.
• Prepare, coordinate, and distribute meeting agendas.
• Take minutes and ensure follow-ups are tracked.
• Oversee IT support and liaise with external suppliers.
• Assist with the recruitment process including posting vacancies.
• Plan, coordinate, and attend events efficiently.
• Provide high-level support to senior staff members.
• Maintain and update the website content.

Skills

Proactive attitude

Excellent communication skills

Ability to handle multiple priorities

IT systems understanding

Minute taking

Tools

Microsoft Office

Job description

We are seeking a highly experienced Office Manager/ EA to join our client who are a well established organisation based in Newark.

This is a full time permanent position with a salary of 37k- 39k DOE. You will primarily be based in the office however a level of some flexible working may be offered after probation.

This position is a true all rounder role, you will be the operational backbone of a small but busy team. This role would suit someone who thrives on variety, can handle multiple priorities and ensure the smooth running of day to day operations.

Key responsibilities:

• Take ownership of administrative and operational tasks to ensure smooth running of a busy office, supporting other staff, providing guidance and training.
• Preparing, coordinating and distributing meeting agendas.
• Minute taking and ensuring all follow-ups are accurately tracked.
• Oversee IT support and act as the main point of contact for internal members as well as liaising with external suppliers.
• Assist with the recruitment process, including posting vacancies, shortlisting and supporting interviews for all positions.
• Assist with planning, coordinating and attending events ensuring they run efficiently.
• Provide high level support to senior staff members, managing schedules, meeting and other projects to ensure smooth operations.
• Maintain and update website ensuing all content and information is accurate and up to date.

The ideal candidate will have a minimum of 5 years' experience working in a busy administrative environment ideally in a senior role. Experience in the public sector or similarly structured environment would be desirable. You will have a strong understanding of IT systems including Microsoft Office and be confident in minute taking.

This role requires someone with a proactive can do attitude who thrives both independently and as part of a team. You will be able to motivate, guide and support other colleagues. Excellent written and verbal communication skills are essential.

If you feel that you have the skills and believe the role sounds like it might be for you then please call Ellen.

Reflect Recruitment Group is operating as employment agency under the Employment Agencies Act 1973.