Office Manager

Balfour Beatty Plc; Peterhead; On-site; GBP 30,000 - 40,000; Full time

Job summary

A leading infrastructure company seeks an Office Manager in Peterhead to ensure the smooth operation of site offices. Responsibilities include supporting the project team with administrative tasks, managing supplies, and ensuring health and safety compliance. The ideal candidate will have strong organisational skills and experience in a busy office environment, along with excellent IT proficiency. This role offers flexible working and various benefits, contributing to significant infrastructure projects that support local communities.

Benefits

25 days paid annual leave

Flexible working options

Family friendly policies

Qualifications

• Experience managing a busy office, ideally leading a small admin team.
• Strong interpersonal skills for effective communication at all levels.
• Desirable: Familiarity with Oracle R12/Replicon.

Responsibilities

• Coordinate admin resource, allocating tasks and ensuring coverage.
• Support project-specific administration including meeting minutes and timesheets.
• Maintain office compliance with security protocols and health & safety.

Skills

Organisational skills

Communication skills

IT proficiency in Microsoft SharePoint, Excel, Word, and PowerPoint

Time management and prioritisation

Customer-focused

Job description

About the role

We’re looking for a proactive Office Manager to support our project team at our site in Peterhead. You’ll keep our site office running smoothly, provide first‑class secretarial and administrative support, and help coordinate resources across our delivery unit and hubs so the team can focus on delivering safely and efficiently.

What you'll be doing

Your responsibilities will be as follows:

• Keep the office operating efficiently by developing and administering office management processes and systems.
• Provide professional secretarial support to senior leaders in the delivery unit (where applicable).
• Coordinate admin resource, allocating tasks and ensuring cover during busy periods or absences.
• Process invoices promptly, ensuring proper authorisation and timely submission.
• Maintain compliance with office security protocols and all Health & Safety requirements, including keeping statutory notices up to date.
• Manage supplies and equipment (ordering/replenishment; arranging repairs with internal/external providers).
• Monitor supplier performance and work with Procurement to secure best value in line with company processes.
• Support business continuity planning, including preparation, testing and activation if needed.
• Champion our values, maintaining a relentless focus on Zero Harm and supporting sustainability activities across the project.
• Deliver project‑specific administration, including assisting the site team with timesheets (Oracle R12 & Replicon), maintaining holiday trackers, producing meeting minutes, and general site admin (typing, photocopying, scanning).
• Own document control and filing, setting up and maintaining project filing systems, transcribing meeting minutes, coordinating office supplies and equipment, and supporting basic commercial cost allocation/reporting where required.

Who we're looking for

You’ll be a highly organised administrator who enjoys keeping things running flawlessly and supporting a busy project team. Specifically, we’re looking for someone with:

• Experience managing a busy office and, ideally, coordinating a small admin team.
• Experience of booking travel and accommodation for relevant stakeholders.
• Strong prioritisation skills—able to allocate, check and balance workloads across competing deadlines.
• Confident communication and relationship‑building skills at all levels.
• Calm under pressure, customer‑focused, and diligent about quality and accuracy.
• Excellent IT skills, including fast, accurate typing and proficiency in Microsoft SharePoint, Excel, Word and PowerPoint.
• (Desirable) Prior experience in construction/engineering projects, and familiarity with Oracle R12/Replicon for timesheet and cost allocation administration.

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
• 25 days paid annual leave (pro rata)
• Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
• Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award‑winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, eiNI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [e-mail]