Office Manager

Lendlease; Manchester; On-site; GBP 30,000 - 45,000; Full time

Job summary

A major construction firm in Manchester is seeking an Office Manager to oversee the central team office and support various locations in the West Midlands region. The ideal candidate will manage team operations, organize training, and provide administrative support while promoting a positive team culture. This role offers flexible and hybrid work options, focusing on collaboration and productivity.

Benefits

Flexible and hybrid work options

Up to 10% employer pension contribution

Private medical health benefit

Enhanced parental leave

25 days annual leave

Wellbeing initiatives

Discounted gym membership

Qualifications

• Ability to communicate effectively with all staff levels.
• Excellent planning and organization skills.
• Professional and mature approach with clients.
• Strong analytical skills and strategic thinking.
• Proven reliability and attention to detail.

Responsibilities

• Manage the main team office and team governance.
• Coordinate training sessions and manage calendars.
• Provide admin support to project teams.
• Organize meeting rooms and office supplies.
• Assist in driving a positive team culture.

Skills

Communication skills

Planning and organization

Interpersonal skills

Analytical skills

Problem-solving

Tools

Microsoft Office

Job description

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Bovis builds enduring partnerships, bringing together the right expertise, the right capabilities and the right resources to deliver the most complex projects.

We know from decades of experience that successful delivery of multi-year complex projects requires close working relationships and collaboration through the supply chain. That’s why we share risk and invest in people and relationships at every level.

We make things happen, anticipating challenges before they arise. Drawing on our highly experienced, multi-disciplinary teams, we bring a fresh perspective, tailoring our approach to the specific demands of the project, helping to simplify complexity and minimise risk.

What we are recruiting for:

We are currently recruiting for an Office Manager to join our Public Sector and Regions Construction business in our Birmingham office as part of a major programme of works across the UK. Bovis have been awarded five projects all based in the West Midlands region, with sites located in Bicester, Gloucester, Stafford, Leicestershire and Cirencester. This role is required to manage the central team office spaces and will involve travelling between these locations.

As Office Manager, you will be responsible for managing the main team office, providing support to the Core Team and portfolio wide team and supporting the project team Office Managers, to work to our standards.

• Provide admin and governance support to the PLT
• Managing the Team Sharepoint site
• Compiling and issuing weekly team communications
• Supporting central functions in delivery of key tasks, including document control, security vetting, reporting etc
• Teams Calendar Management
• Managing team training calendar, organising training days, events and bookings.
• Provide front of house service to all external and internal visitors
• Taking telephone calls to proactively re-direct people to others who can or may be able to assist
• Assist in organising monthly team meetings, conference calls, meetings, team events etc
• Booking and coordination of meeting rooms and organising of refreshments and lunches as required
• Ordering of office supplies – stationery, paper and kitchen supplies and PPE
• Developing team reporting and governance processes and standard documents
• Filing (including electronic) and post management system
• Audit leadership, completion and support
• Work collaboratively with other Office Managers within UK Regions
• Keeping project registers up to date.
• Organising training sessions for the Bovis team, Client team and Contractors
• Playing an active part in driving positive team culture, collaboration and ensuring this division is a place people want to work.
• Supporting the sustainability and social value team in delivering requirements for our programme of works.
• Support compiling documentation for presentations, workshops and alike

Experience and Background:

• Ability to communicate effectively with all levels of personnel both internal and external
• Excellent planning and organisation skill
• Ability to multi task, work to deadlines, prioritise tasks and work to optimum efficiency
• Professional and mature approach when dealing with internal contacts and external clients
• Maintaining confidentiality at all times
• Excellent computer skills – intermediate ability on Microsoft suite
• Strong networking and interpersonal skills
• Strong analytical skills, initiative and ability to think strategically and creatively
• The ability to be both a self-starter and to work as part of a team
• Proven reliability, attention to detail, high level of accuracy
• Enjoys a busy and demanding environment, but remain calm under pressure
• Self-motivating with a ‘can-do’ attitude and demonstrable drive to get results
• Strong problem-solving skills and can use own initiative
• Open, honest and willing to take responsibility for outcomes
• Knowledge of UK Construction business
• Experience in a similar Role

We will provide:

• Flexible and hybrid work options
• Up to 10% employer pension contribution
• Private medical health benefit
• Enhanced parental leave
• Life assurance
• 25 days annual leave with the option to buy or sell additional days
• 3 days wellbeing leave in addition to annual leave
• Health and wellbeing support and initiatives
• 24/7 confidential Employee Assistance Programme including direct access to Talking Therapies and Coaching services
• Discounted gym membership to over 2,500 gym’s nation wide

Belong at Bovis

We offer workplaces that unite diverse minds; where respect, equal treatment and equal opportunity are just the norm. We are a disability inclusive employer. If you need any adjustment or changes to the process, email us to let us know if you have a preferred communication method.

We build careers, develop skills, and invest in people. Imagine what more you can do here.

Bovis is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment, and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.

Bovis
Building Relationships

Lendlease is committed to being a diverse and inclusive employer of choice by engaging, enabling and empowering our people. All qualified applicants will receive consideration for employment and we are happy to consider flexible working arrangements. Inclusion sets us all up for success and we particularly encourage applications from currently under-represented groups in our industry including those who self-identify as women, black, Asian, minority ethnic, lesbian, gay, bisexual, transgender and/ or disabled.