Office Manager

Lily Shippen; Manchester; Hybrid; GBP 30,000 - 45,000; Full time

Job summary

A dynamic growing business in Manchester is seeking an experienced Office Manager for a 6-month maternity cover. This hybrid role involves managing international travel, supporting multiple teams, and overseeing daily office operations. Ideal candidates will have a minimum of 2 years of office management experience, strong organisational skills, and proficiency in Microsoft Office. This position offers exposure to international operations in a fast-paced environment, with flexible working hours to accommodate travel needs.

Qualifications

• Minimum 2 years of experience as an Office Manager or Personal Assistant, preferably in an international environment.
• Strong experience managing complex travel arrangements.
• Excellent time management and ability to handle multiple priorities.

Responsibilities

• Support teams in travel bookings globally, managing time zones and budgets.
• Act as the primary administrator for the corporate travel booking platform.
• Monitor and manage travel budgets and office expenses.
• Oversee office facilities and ensure compliance with health & safety policies.

Skills

Organisational skills

Complex travel management

Microsoft Office proficiency

Outstanding communication skills

Attention to detail

Job description

An exciting opportunity has arisen for an experienced Office Manager to join a dynamic and growing business in Manchester on a 6 month maternity cover contract. This role is ideal for a highly organised individual who thrives in a fast-paced environment and enjoys supporting multiple teams across international locations.

Job Title: Office Manager – 6 Month Maternity Cover

Location: Manchester – Hybrid (3 days in the office)

Consultant: [e-mail] - Please direct all enquiries to Charley.

The Role

The successful candidate will take ownership of supporting teams with travel globally, ensuring seamless operations and office management duties. This role also involves complex diary management and overseeing the daily running of a busy office space split across two floors in Manchester city centre.

Key Responsibilities

• Providing support to teams across Manchester, Dusseldorf, and Sydney, with occasional support for North America. Managing complex international travel bookings for all global teams, considering time zones, visa requirements and budgets.
• Acting as the primary administrator for the corporate travel booking platform.
• Monitoring and managing travel budgets and office expenses in liaison with the Finance team.
• Overseeing the Manchester office facilities, including meeting rooms, external cleaners and IT requirements.
• Ensuring compliance with health & safety policies and office procedures.
• Managing office supplies, including kitchen facilities, refreshments, and stationery.
• Organising quarterly office socials, team‑building activities, and corporate events.
• Supporting new starter onboarding, ensuring smooth documentation, workspace preparation, and welcome materials.
• Acting as the first point of contact for calls and visitors. Handling post, deliveries, and company‑wide administrative tasks, including expense submissions for one director.

About You

To be successful in this role, you will need:

• Proven experience as an Office Manager or Personal Assistant (minimum 2+ years), preferably within a fast‑paced, international environment.
• Strong experience in complex travel management.
• Excellent time management and organisational skills, with the ability to manage multiple priorities.
• A professional and client‑facing approach, with prior experience in a front‑of‑house, reception, or office management role.
• Acute attention to detail and accuracy.
• Proficiency in Microsoft Office, Word and Excel.
• Outstanding communication skills, both written and verbal.

Working Hours Monday to Friday, 9:00 am – 5:00 pm (flexibility required for occasional out‑of‑hours travel support).

This is a fantastic opportunity to gain international exposure and be part of a collaborative, fast‑growing business. If you are an experienced Office Manager looking for a rewarding challenge, we would love to hear from you.