Office Manager

London South East Academies Trust; Greater London; On-site; GBP 30,000 - 40,000; Full time

Job summary

A UK educational institution in Greater London is seeking an Office Manager responsible for overseeing the daily administration of the school office. The role involves managing and developing administrative staff, handling sensitive correspondence, and ensuring GDPR compliance. The ideal candidate should possess strong organisational skills, confidentiality, and the ability to maintain records effectively. Join a vibrant team dedicated to providing excellent learning experiences in a safe and supportive environment.

Qualifications

• Strong organisational skills and a high level of confidentiality required.
• Experience managing and developing administrative staff.
• Ability to maintain robust records in line with GDPR.

Responsibilities

• Oversee daily office administration and staff supervision.
• Manage school admissions and induction processes.
• Handle sensitive correspondence and maintain accurate records.

Skills

Strong organisational skills

Confidentiality

Staff management

Record keeping and GDPR compliance

Tools

IT packages

Job description

About the role

The Office Manager is responsible for overseeing the daily administration of the school office. They are also responsible for all administrative, admissions and organizational processes within the school, maintaining confidentiality at all times. They assist with all the planning and development of support services. They will also provide assistance to the school’s leadership team, notably the Headteacher.

Core Requirement of the role

The Office Manager must possess strong organisational skills, demonstrate a high level of confidentiality, and be able to support the Headteacher and staff effectively. They are expected to manage and develop administrative staff, handle sensitive correspondence, and maintain robust records in line with GDPR and data protection legislation.

Organisation

• Supervise the day‑to‑day work of the administrative function of the school office.
• Contribute towards the planning, development and organisation of the support service systems, procedures and policies.
• Manage, supervise, train and develop administrative staff as appropriate.
• Oversee and manage all incoming and outgoing correspondence ensuring communication is timely, accurate and professionally presented.
• Maintain secure record keeping systems both digitally and paper‑based, in line with GDPR and data protection legislation.
• Collaborate positively and effectively with wider Trust staff.

Administration & Management

• Manage manual and computerised record / information systems, including IT packages and liaison with IT support.
• Analyse and evaluate data / information and produce reports / information / data as required.
• Provide administrative and organisational support to leadership staff and where required, wider staff.
• Oversee and organise the management of admissions procedures in line with Bexley Local Authority Admissions Policy.
• Manage the induction process for new children and staff.
• Where required, manage training and CPD for staff including up‑keeping records.
• Manage the administration of recruitment, including advertising, collating documentation, medical clearance, and DBS checks.
• Manage the Single Central Record and staff HR files.
• Produce and respond to correspondence aligned to the school’s expectations.
• Manage administrative staff performance through line management and performance management.
• Be responsible for the completion and submission of the termly and annual census.
• Collate monthly staff overtime, cross‑checking for accuracy and submitting.

About The Company

We are a two‑form entry school with a virtual resource provision for pupils who are visually impaired or blind and for children with a physical and/or medical need. Our resource provision does not operate separately from the rest of the school and we pride ourselves on our inclusive practice. Our aim is to provide excellent learning experiences to our pupils in a safe, calm and positive environment preparing our pupils for the next stage of their learning and supporting them to reach their full potential.

London South East Academies Trust’s growing network currently comprises sixteen mainstream, special and alternative provision academies, an outreach service and a music hub, located across Bromley, Bexley, East Sussex, Lambeth and Surrey.

Our schools are committed to raising attainment, encouraging aspiration and supporting social mobility for every single pupil, throughout their educational journey and beyond. Our holistic, yet personalised approach, enables children to flourish and achieve their full potential, regardless of their background or learning needs.

As a Trust, we provide outstanding support and leadership development opportunities for staff across our schools. We encourage the sharing of best practice, together with high‑quality, cost‑effective central services to ensure success for all.

Our Trust sits within London & South East Education Group, which also includes a multi‑campus further and higher education college (London South East Colleges) and a charity (LASER Education Foundation). This unique set‑up provides excellent progression pathways for our pupils, as well as extensive development opportunities for staff.

Our outstanding teams are dedicated to achieving positive outcomes for all. We know that education has the power to change lives – and by adding further expertise and diversity to our thriving Trust, we can provide even more opportunities for our pupils, our schools and our communities.

Equal Opportunities

London South East Academies Trust is fully‑committed to being an Equal Opportunities Employer, and creating a diverse and inclusive workspace, free from discrimination and harassment. We welcome and encourage applications from all, regardless of race, nationality, ethnic origin, religion / belief, sex, gender identity, sexual orientation, disability, age, parental status and / or marital / partnership status.

As a Disability Confident – Committed employer, we will offer an interview to any applicant that declares they have a disability and meet the minimum job role criteria.

If you have accessibility needs and / or require any adjustments for the application and interview process, please let us know.

If a suitable applicant applies, we may close the advert sooner than the closing date.

If you have any specific enquires about the role, please email us [e-mail].

As the Trust supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an ‘Enhanced’ DBS (formerly CRB) check, along with a Children’s Barred List check if in regulated activity. Any offers of appointment may be withdrawn if these checks prove to be unsatisfactory to the Trust. Self‑disclosure will be required as part of the recruitment process. If you fail to make a full disclosure or provide sight of your DBS certificate then your offer of employment is likely to be withdrawn. The Trust's DBS policy covers the recruitment of ex‑offenders which is available upon request.