Office Manager

SymphonyAI; Greater London; Hybrid; GBP 35,000 - 50,000; Full time

Job summary

A leading enterprise AI company is seeking an Office Manager for their London team. This role involves ensuring smooth office operations in London and Dublin, managing resources, and coordinating meetings. The ideal candidate should possess strong organizational, communication, and project management skills, alongside relevant experience and a Bachelor's degree. The position offers a dynamic environment and the opportunity to support teams across the EMEA region.

Qualifications

• Proven experience as an Office Manager or similar.
• Knowledge of office management responsibilities and systems.
• Demonstrated ability to manage budgets and financial operations.

Responsibilities

• Oversee day-to-day administration of the office.
• Manage communication within the team and with external partners.
• Coordinate meetings and support diverse teams across EMEA.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Project management

Exceptional communication skills

Education

Bachelor's degree in business administration or related field

Tools

MS Office (Excel, Word, Outlook)

Office management software

Job description

Introduction

JOIN US! We are seeking an Office Manager for team based in London.

As an Office Manager at SymphonyAI, you will be a key player in ensuring the smooth operation of our London and Dublin office environment, while also providing virtual support to other offices in the EMEA region. Spending at least 4 working days in Dublin per month. You will oversee the day-to-day administration of the office, manage resources, coordinate meetings, and support our diverse teams. Your role will include organizing office operations and procedures, managing communication within the team and with external partners, and maintaining a pleasant work environment by ensuring high levels of organizational effectiveness, communication, and safety. You will also be responsible for handling office budgets, resolving any administrative issues, and overseeing the onboarding process for new employees.

Job Description

What you will bring to SymphonyAI:

• Strong organizational and planning skills in a fast-paced environment.
• Excellent time management skills and ability to multi-task and prioritize work.
• Strong attention to detail and problem-solving skills.
• A creative mind with an ability to suggest improvements.
• Exceptional written and verbal communication skills to interact with all levels of the organization.
• Project management skills to oversee and coordinate multiple tasks and offices across the EMEA region.

Requirements/Qualifications:

• Bachelor's degree in business administration, management, or a related field; or equivalent work experience.
• Proven experience as an Office Manager, Front Office Manager, Administrative Assistant, or similar.
• Knowledge of office management responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel, MS Word, and MS Outlook, in particular).
• Experience with office management software like MS Office, and others.
• Demonstrated ability to manage budgets and financial operations.Familiarity with email scheduling tools, like Email Scheduler and Calendar.
• Availability to work out of our London office, visiting Dublin office min 4 days per month and support regional offices virtually in EMEA.
• Project management experience is a plus.

About Us

SymphonyAI is building the leading enterprise AI SaaS company for digital transformation across the most critical and resilient growth industries, including retail, consumer packaged goods, financial crime prevention, manufacturing, media, and IT service management. Since its founding in 2017, SymphonyAI today serves 1500+ Enterprise customers globally and has grown to 3,000 talented leaders, data scientists, and other professionals across over 30 countries.

Visit here, for more information about how we hire, what's in it for you, our culture and values.