Office Manager

Saab UK; Fareham; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading defence and security firm in Fareham is seeking an experienced Office Manager to ensure the efficient operation of their offices. The ideal candidate possesses strong organisational and communication skills, with a proactive approach to problem-solving. Responsibilities include managing office supplies, handling enquiries, and supporting the management team. This position requires a flexible attitude and the ability to maintain confidentiality.

Qualifications

• Proven experience as an office manager or in an administrative role.
• Flexibility and a 'can do' attitude.
• Ability to handle confidential information with discretion.

Responsibilities

• Assist with travel and accommodation arrangements.
• Organise diary for managers and arrange group meetings.
• Ensure smooth office operations including communication and safety.

Skills

Organisational skills

IT skills

Problem-solving skills

Time-management skills

Communication skills

Relationship-building skills

Job description

Overview

Saab UK is part of Scandinavia's largest defence company, bringing together the best of Swedish and British innovation. Saab offers world-leading solutions and services in defence, aviation, space, and civil security to keep people and society safe. Our UK presence has been growing at pace, meaning we can offer a wide range of opportunities for personal fulfilment and career growth. We currently employ over 600 people across eight sites in the UK, and our specialisations include software engineering, underwater robotics, radars, AI, and armed forces training.

The Role

This role will be part of our Saab Seaeye business unit in Fareham. The Office Manager for Seaeye will be a highly organised and proactive administrator ensuring the smooth functioning of the offices in our T1 & T2 buildings. The ideal candidate will be a detail-oriented, able to multitask, excellent communication skills, capable of maintaining a productive and positive workplace environment.

Key Responsibilities

• Assisting with travel and accommodation
• Dealing with external phone calls and forwarding to relevant departments
• Diary organisation for Managers where necessary and arranging group meetings
• Event and Social planning including organisational team building activities
• Standing in for Executive Assistant when required
• Ensure the office runs smoothly, high levels of organisational effectiveness, communication and safety for staff and visitors.
• First point of contact for general enquiries
• Ordering and organising office & kitchen supplies. Positive relationships with suppliers and source new suppliers when needed
• Ensure the office and kitchen and communal areas are kept presentable, unpacking dishwashers, distributing fruit and maintaining the coffee machines in each building
• Organising all visitor and new starter SmartID's
• Overall coordination of conference room bookings. If required, order refreshments/lunch. Ensure conference rooms are tidy at the end of each day
• General office administration duties including photocopying/scanning when needed
• Audit office equipment twice yearly and keep the Registers updated
• Provide back up for the Facilities Manager if he is absent and contractors are on site.
• Handle all incoming mail and dispatch of outgoing mail/parcels.
• Provide support, when required, at offsite events
• Ad hoc support and special projects, when required

Qualifications

• Organisational, IT and Problem-solving skills
• Proven experience as an office manager or administrative role
• Flexibility and a 'can do' attitude
• Proactive and positive attitude
• Ability to handle confidential information with discretion.
• Time-management skills and ability to prioritise tasks effectively.
• Communication, negotiation and relationship-building skills
• Strong team player with a solution focused approach

By submitting an application to Saab UK you consent to undertaking workforce screening activities that may include but are not limited to: Baseline Personnel Security checks, National Security Vetting, reference checks, verification of working rights and in all circumstances preferred candidates will be placed through a security interview.