Office Manager

TalentYard Ltd; England; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A specialist off-shore energy recruitment company is seeking an Office Manager to oversee daily operations and ensure the efficient running of their office. This role involves managing facilities, supporting HR processes, and coordinating events. Candidates should have 1-2 years of experience, strong organizational skills, and the ability to manage supplier relationships. This position offers a hybrid work model, with remote work options available in a central London location.

Benefits

Generous annual salary

Incentives

Social events

Remote work on Mondays

Qualifications

• 1-2 years of experience in office management or similar operational role.
• Strong organisational, administrative, and multitasking skills.
• Experience managing suppliers and negotiating contracts.

Responsibilities

• Oversee office facilities management and ensure operational efficiency.
• Coordinate HR administration support and maintain personnel files.
• Plan and manage internal events and employee engagement initiatives.

Skills

Organisational skills

Multitasking capability

Clear communication

Supplier management

IT troubleshooting

Job description

A specialist off-shore energy recruitment company with a professional and friendly culture are expanding, and require the support of an Office Manager.

This is a brand new role, so there is scope to make it your own but with plenty of support and training as well as career growth opportunities. They are a small, agile and growing team where your work genuinely matters and your ideas are actively encouraged. They are seeking a highly organised and proactive Office Manager to oversee the smooth running of their office and support day-to-day business operations.

Key Responsibilities include:

Office & Facilities Management

• Ensure the office is safe, well-maintained, and fully operational at all times.
• Coordinate building management, landlord/serviced office communications, repairs, cleaning, access cards, security systems, and maintenance schedules.
• Manage office supplies, consumables, and equipment—procurement, stock management, and budget adherence.
• Ensure meeting rooms, shared spaces, and communal areas remain presentable and functional.
• Review supplier contracts (e.g., cleaning, maintenance, IT support), flag renewal dates, and support with cost comparisons or negotiations.

IT & Systems Support

• Liaise with external IT support providers for escalations, system improvements, and ongoing projects

Supplier Management

• Manage relationships with all office suppliers, service providers, and contractors.
• Compare pricing, negotiate contracts, and ensure that services are cost-efficient and delivered to agreed standards.

Health, Safety & Environment (HSE)

• Ensure compliance with workplace health, safety, and environmental obligations.
• Maintain HSE policies, risk assessments, safety logs, and incident records.
• Coordinate mandatory training, audits, and safety briefings.
• Act as (or coordinate) fire warden and first-aid coverage.

HR Administration Support

• Maintain personnel files, HR records, confidentiality standards, and compliance documentation.
• Coordinate reminders and tracking for performance reviews, probation reviews, and compliance requirements.
• Support internal recruitment logistics (interview scheduling, documentation, candidate coordination).
• Assist with benefits administration, policy updates, and internal communications.

Socials, Events & Culture

• Plan and coordinate internal events, team socials, celebrations, and office activities.
• Support employee engagement initiatives and internal communications.
• Support with coordinating any attendance at conferences, including registrations, logistics, and travel arrangements.
• Help foster a positive, inclusive, and productive office environment.

Operational Support & Coordination

• Support internal operations projects aimed at improving processes, systems, or workplace efficiency.

They are looking for someone with

• Some proven experience in office management or similar operational role (1-2 years minimum)
• Strong organisational, administrative, and multitasking capability.
• Clear, confident communication skills and strong interpersonal awareness.
• Ability to work independently, prioritise effectively, and anticipate needs.
• Experience managing suppliers and negotiating contracts.
• Comfortable with IT troubleshooting and managing basic systems administration.
• An understanding of HSE requirements and/or experience with HR administration would be beneficial but is not essential.

In addition to a generous annual salary the company offers plenty of incentives and lots of socials. You can work remotely on Mondays with Tuesday-Friday being office based, in a great Central London location.