Office Manager

Bain and Gray; City Of London; On-site; GBP 40,000 - 45,000; Full time

Job summary

A financial services company located near Green Park is seeking an Office Manager to ensure smooth operations within the team. The role involves various office management duties, including IT upkeep, facilities coordination, and health and safety responsibilities. Ideal candidates will have demonstrable experience in office management, excellent interpersonal skills, and the ability to multitask in a fast-paced environment.

Qualifications

• Demonstrable experience in office management in a corporate environment.
• Excellent interpersonal skills with a proven ability to work collaboratively.
• Ability to work in a fast-paced environment and meet deadlines.

Responsibilities

• General office management duties including office maintenance and meeting room management.
• Liaise with contractors for IT equipment upkeep and safety checks.
• Assist/coordinate relevant Health & Safety with all staff.

Skills

Office management experience

Hospitality experience

Excellent interpersonal skills

Strong oral and written English skills

Excellent organisational skills

Ability to multitask

Calm under pressure

Job description

Overview

Office Manager – Financial Services

£40-45,000

London SW

VB6989

Highly successful Financial Services organisation based near Green Park is looking for a highly efficient Office Manager to come on board and join growing team, this is a key role in the business, and you will be the ‘heart and soul’ of the team, responsible for ensuring that everything runs smoothly and your colleagues have everything they need. Working closely with business-critical teams this is a varied and interesting position that requires someone with a flexible, proactive and supportive approach.

Responsibilities

• General office management duties including office maintenance, meeting room management and conference call facilitation, hot desk administration, supplies and stock management of office supplies, monthly office social events etc
• IT - upkeep of the equipment, including the required safety checks, liaising with contractors as required
• Facilities - effective running of facilities contract services, including building maintenance, purchasing, post room, security, cleaning, waste management, stationery, plants, coffee machine, pest control, environmental and building consultancy services, and new suppliers.
• Health and Safety - Assist/coordinate relevant Health & Safety with all staff as necessary
• Moves and project coordination
• Manage the landlord relationship
• Event management and marketing
• Travel Management – assist with ad-hoc travel booking requirements

Skills, experience & knowledge

• Demonstrable experience in office management in a corporate environment
• Hospitality experience is a plus
• Excellent interpersonal skills with a proven ability to work collaboratively.
• Strong oral and written English skills
• Excellent organisational and time management skills
• Friendly individual able to take initiative
• Used to multitasking with the ability to remain calm and focused under pressure
• Able to work in a fast-paced environment and meet deadline