Office Manager

Encompass Corporation; City Of London; Hybrid; GBP 30,000 - 35,000; Part time

Job summary

A dynamic tech firm in London is seeking a part-time Office Manager to oversee office operations. The ideal candidate has strong organisational skills, experience in a similar role, and is proficient in Microsoft Office. Key tasks include managing supplier relationships, supporting onboarding processes, and coordinating company events. This position offers flexibility and takes advantage of a 'Work From Anywhere' policy.

Benefits

Participation in share options scheme

Private Medical Plan

Work From Anywhere policy

Enhanced leave schemes

Paid volunteering leave programme

Qualifications

• At least two years of experience in an office-related administrative role.
• Ability to manage multiple tasks simultaneously.
• Identify potential issues before they become problems.
• High attention to detail and clear communication skills.
• Comfortable working independently without constant supervision.

Responsibilities

• Oversee day-to-day operations of global offices.
• Manage supplier/vendor relationships and facilities tasks.
• Maintain office and employee equipment needs.
• Support onboarding/offboarding in collaboration with the People team.
• Organise company social events.

Skills

Organisational skills

Multitasking

Problem-solving

Proficient in Microsoft Office

Attention to detail

Communication

Event organisation

Self-motivated

Tools

Microsoft Office

Outlook

Job description

Office Manager

Department: Business Operations

Employment Type: Part Time

Location: London

Description

Encompass enables fast, accurate identity validation and verification of corporate customers, and a gold standard approach to KYC. Our award-winning corporate digital identity (CDI) platform incorporates real-time data and documents from authoritative global public data sources and private customer information, to create and maintain digital risk profiles.

Utilizing the expertise of a global transformation team of KYC and banking industry experts, as well as strategic data, technology and consulting partnerships, enables seamless integration of Encompass into existing workflows and systems. With Encompass the world’s leading banks improve customer experience and increase business opportunities through consistent regulatory compliance and risk mitigation.

With offices in Amsterdam, Glasgow, London, New York, and Sydney, we are a rapidly growing international company offering a chance to be part of our success - read on if you think you’re up for the challenge

About the role

Encompass Corporation is seeking a proactive and highly organised Assistant Office Manager to oversee the smooth running of our global offices. This is a dynamic, part-time role (3 days per week) based in our London office, with the flexibility to work from home one day a week.

You’ll be the go-to person for all things office-related, ensuring our teams have the tools, spaces, and support they need to thrive. Imagine being at the heart of our vibrant office environment, where every day brings new challenges and opportunities. From managing suppliers and facilities to coordinating ESG initiatives and social events, this role offers a dynamic and rewarding experience for someone who thrives in a fast-paced setting. You'll be the linchpin that keeps everything running smoothly, making a real impact on our team's success and overall workplace happiness

Day to Day Responsibilities

• Oversee day-to-day operations of our global offices
• Manage supplier/vendor relationships and facilities tasks
• Manage lease renewals and office moves
• Maintain office and employee equipment needs
• Manage all office access requirements
• Manage stationery and catering requirements
• Ensure Health & Safety compliance across all locations
• Support onboarding/offboarding in collaboration with the People team
• Assist the IT team with office-related tech needs
• Approve and oversee office-related invoices
• Coordinate ESG committee meetings and annual accreditation
• Lead the employee volunteering scheme and charity fundraising events
• Organise company social events
• Arrange couriers and ad hoc office logistics

Skills, Knowledge and Expertise

What we’re looking for in the ideal candidate:

• Experience in a similar role: Ideally, you should have at least two years of experience in an office-related administrative role.
• Strong organisational and multitasking skills: You should be able to manage multiple tasks simultaneously and keep the office running smoothly.
• Proactive problem-solver with a can-do attitude: You will be able to identify potential issues before they become problems and take the initiative to solve them.
• Proficient in Microsoft Office and Outlook: Be comfortable using Microsoft Office applications such as Word, Excel, and PowerPoint, as well as Outlook for email and calendar management.
• High attention to detail and excellent communication skills: You will have a keen eye for detail and be able to communicate clearly and effectively with team members, vendors, and other stakeholders.
• Self-motivated, reliable, and punctual: The candidate should be able to work independently, manage their own time, and consistently meet deadlines.
• Calm and efficient under pressure: Be able to stay calm and focused in high-pressure situations, such as when dealing with urgent tasks or unexpected issues
• Experience organising large events: You will have experience planning and coordinating large events, such as company meetings, conferences, or social events. This includes managing logistics, coordinating with vendors, and ensuring that events run smoothly
• Comfortable working independently day-to-day: Be able to work independently without constant supervision, managing their own tasks and responsibilities effectively.

We offer

• Participation in our industry leading share options scheme
• Private Medical Plan
• 20 days a year Work From Anywhere policy for all staff
• Flexible-first working policy
• Enhanced annual, personal and parental leave schemes.
• Paid volunteering leave programme
• Employer recognition and employee assistance programmes