Office Manager

Exactaform Cutting Tools; Ash Green; On-site; GBP 30,000 - 40,000; Full time

Job summary

A dynamic engineering firm in Ash Green is looking for an Office Manager to oversee day-to-day operations, ensuring a professional and efficient working environment. The role demands strong organizational skills and the ability to manage supplier relationships. Additionally, the successful candidate will support engineering teams by providing administrative assistance and maintaining compliance with health and safety policies. This position plays a critical role in enabling technical teams to focus on their work.

Qualifications

• Experience in office management within a fast-paced engineering environment.
• Strong organizational skills with attention to detail.
• Ability to manage supplier relationships and procurement activities.

Responsibilities

• Oversee day-to-day office operations ensuring a safe and organized environment.
• Provide high-quality administrative support to engineering and leadership teams.
• Manage office-related purchasing and supplier relationships.

Job description

Role Purpose

The Office Manager is responsible for ensuring the smooth, efficient, and compliant day-to-day operation of the office within a fast‑paced engineering environment. This role supports engineering, operations, and leadership teams by managing administrative processes, facilities, supplier coordination, and internal systems, enabling engineers to focus on technical delivery.

Key Responsibilities

Office & Facilities Management

• Oversee day-to-day office operations, ensuring a safe, organised, and professional working environment
• Manage office layout, equipment, and space planning in line with engineering team needs
• Act as the primary point of contact for service providers

Administrative & Operational Support

• Provide high-quality administrative support to engineering and leadership teams
• Maintain accurate records, documentation, and filing systems (digital and physical)
• Support internal processes such as onboarding, offboarding, and staff inductions

Engineering Environment Support

• Understand and support workflows within an engineering or technical setting
• Coordinate documentation control for engineering records, procedures, and certifications
• Support audit preparation (e.g. ISO 9001, ISO 14001, health & safety audits)
• Assist with procurement administration for engineering consumables and services

Supplier & Procurement Coordination

• Manage office‑related purchasing and supplier relationships
• Raise purchase orders, track deliveries, and manage invoices in line with company procedures
• Support cost control and budget tracking for office and facilities spend

Health, Safety & Compliance

• Support implementation and upkeep of H&S policies in an engineering environment