Office Manager

March Recruitment; Addlestone; On-site; GBP 25,000 - 35,000; Full time

Job summary

A recruitment agency in Addlestone seeks an Office Manager to join a small team. In this fully office-based role, you will manage administrative tasks, provide exceptional support to the Managing Director, and streamline office operations. Ideal candidates will have strong organisational and customer service skills and proficiency in software applications, primarily Microsoft Office. Benefits include 22 days of holiday plus Bank Holidays, company pension, and on-site parking.

Benefits

22 days holiday plus Bank Holidays

Company pension

On-site parking

Early finish on Fridays

Qualifications

• Proven experience in a facilities type administrative role or similar position.
• Strong attention to detail for accurate data entry.
• Excellent verbal and written communication skills.

Responsibilities

• Manage incoming calls and respond to customer enquiries.
• Order supplies, chemicals, and general supplies from suppliers.
• Assist with administrative tasks such as scheduling appointments and preparing quotations.

Skills

Organisational skills

Customer service

Proficiency in Microsoft Office

IT problem solving

Tools

Job Logic or similar service-based system

Job description

Our client are seeking a dedicated and detail-oriented Office Manager to join their small team, reporting to the Managing Director. In this role, you will be responsible for providing exceptional administrative support, assisting in the smooth operation of office. The ideal candidate will possess good organisational skills and a proficiency in various software applications. You will be responsible for ordering supplies / parts and managing fleet administration including scheduling repairs.

Mon-Fri, 8:30am-5:00pm (fully office-based)

Key Responsibilities

• Manage incoming calls and respond to customer enquiries.
• Logging service requests, prepare quotations, raise PPMs and deploy engineer jobs as required.
• Assist with administrative tasks such as typing quotations, scheduling appointments, managing calendars, and coordinating meetings for directors.
• Resolving IT issues (inc telephone system) for employees or escalating to IT supplier.
• Work with team members to streamline processes and improve overall efficiency within the company.
• Provide support for general office functions as needed, including filing, document preparation, serving walk in customers, making tea, emptying dishwasher etc.
• Responsible for ordering parts, chemicals and general supplies from suppliers and processing related invoices.
• Provide a general HR service for the company, including booking holidays, managing absence records, correspondence to employees etc.

Key attributes

• Proven experience in a facilities type administrative role or similar position is preferred. Ability to communicate at all levels.
• Strong customer service and organisational skills with the ability to prioritise tasks effectively in a fast-paced seasonal environment.
• Proficiency in computerised systems, particularly Microsoft Office and Job Logic or similar service-based system and knowledge of problem solving for IT systems.
• Strong attention to detail for accurate data entry.
• Demonstrated ability to communicate effectively both verbally and in writing.

Benefits

• 22 days holiday plus Bank Holidays – 5 to be taken at Christmas
• Company pension
• On-site parking
• Early finish on Fridays

Please note: Due to the large volume of applications we receive for each position we will only be able to respond to applications received with the relevant skills. Should you not hear from us within a week, unfortunately on this occasion your application has been unsuccessful.

March Recruitment is an equal opportunities employer and complies with all relevant UK legislation. Please note that by applying for this vacancy you accept March Recruitment’s Privacy Policy and GDPR Policy which can be found on our website and therefore give us consent to contact you.

Consultant: Donna Jackson