Office Lead

We Manage Jobs(WMJobs); Leeds; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading primary school in Leeds seeks a dedicated School Administrator to manage office operations and support the leadership team. Responsibilities include overseeing the administration team, maintaining data accuracy, and ensuring compliance with school policies. The ideal candidate is experienced in educational environments, has strong organizational skills, and a commitment to fostering a positive school community. This role is a fantastic opportunity to contribute to a thriving educational setting.

Benefits

Professional development opportunities

Supportive work environment

Qualifications

• Proven experience in a school administration role or similar.
• Ability to lead and manage a small team.
• High level of accuracy and attention to detail in administration tasks.

Responsibilities

• Manage the office team and ensure the smooth operation of the school office.
• Lead on all aspects of school-related administration.
• Provide clerical support and maintain accurate school records.

Skills

Organizational skills

Communication

Leadership

Financial administration

Data management

Education

Relevant administrative qualification

Tools

Bromcom

Microsoft Office

Job description

We are looking to appoint a candidate who, as an administrative professional, will be responsible for managing the office team and ensuring the smooth and effective running of the school office with professionalism and high standards.

Primley Wood Primary School is a wonderful diverse school in an excellent new environment. The multi faith, values‑led ethos of the school is cherished and a foundation to flourishing in life.

You will have the opportunity to collaborate with and be supported by leaders from the Nishkam Schools Multi‑Academy Trust (NSMAT). NSMAT is a DfE flagship high performing Trust of 4 primaries and 2 secondaries across 4 regions.

Our children are a delight, the school has excellent resources, our teachers are enthusiastic and hardworking, and the support team is dedicated to the wellbeing of all. We opened in September 2013 as a one‑form entry school, now with nursery provision.

The Role

We are looking for a highly skilled school administrator to lead our School Office team. This is an excellent opportunity for someone with a genuine desire to work in a busy environment and lead a small yet friendly and hardworking team.

Your role will centre around supporting the daily work of the senior leadership team and leading on all aspects of school related administration.

Duties & Responsibilities

Office Lead

• To ensure the smooth and effective running of the school office and ensure professional manner is adhered to
• To have full line management responsibility and accountability of the administration team and site manager including appraisals and performance management. Responsible for the continuing training and development of admin staff and site manager
• To supervise, train and develop administrative staff as appropriate
• Delegating tasks to Office Team that may come up on an adhoc basis
• Contribute to the maintenance of School Information Management System (Bromcom)
• Add pupil data to the Bromcom system on transition into Reception
• Provide general clerical support including word processing, and other IT based tasks requiring knowledge of various ICT packages
• Be responsible for; License renewals, Service Level Agreements (SLAs) – contractors & o Third party agreements - Hall hire (insurance checks, safeguarding checks, declaration of right to work checks)
• Quality assure attendance follow‑up processes/procedures to ensure rigour and impact, report to Headteacher
• To recognise own strengths and areas of expertise and use these to advise and support others

Data

• To produce clear, concise and accurate information to support Senior Leaders in raising standards of performance in school.
• To assist in the organisation, administration and distribution of reports to parents and staff.

Finance

• Undertake general financial administration including inputting and reconciling; banking/petty cash reconciliation and reconciliation with trips
• Maintain Free School Meal records and monitor compliance
• Be responsible for the administration of school milk (NMRU and FP) to include: Submitting quarterly milk returns, ordering milk and bread, reconciling parents’ accounts accordingly.
• Main point of contact for supplier queries
• Maintain club/trips & events costings spreadsheet
• Manage lettings system
• Assist with and undertake delegated tasks in line with financial administration procedures
• Manage Procurement order for school in liaison with SLT
• Support with Audit preparation for internal/external audits, new supplier forms, asset management

Admissions

• Complete annual admissions and induction process for Reception
• In year admissions
• Update Admissions portal (joiners and leavers admin)
• To manage arrangements for the transfer of data and information to, and from, the school databases, through secure links with legitimate government agencies. (CTF files, EYFS, Baseline KS1)
• Data transfer to new school, mid‑year transition, and review files before sending to new school

General

• Undertake reception duties, answering general telephone and face to face enquiries when dealing with visitors, when required
• Assist in arrangements for school visits and events
• Distribute and manage orders received
• Assist with pupil first aid / welfare duties, looking after sick pupils, liaising with parents / Staff
• Management of medications and information for children with medical needs
• Analyse data and quality assure medical tracking software
• First Aider
• Student teacher admin
• Leeds for Learning bookings and check out
• Regular check of inventry system to ensure sign‑in procedures are being adhered to
• Weekly site check with HT and Site manager
• Undertake other tasks as may be reasonably required

HR

• Complete and maintain the SCR record (Sampeople), every month check the SCR with the HT
• Sickness and absence reporting
• HR and Payroll administration

Support for the School

• Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Be aware of and support difference and ensure all pupils have equal access to opportunities to learn and develop
• Contribute to the overall ethos/work/aims of the school
• Appreciate and support the role of other professionals
• Attend relevant meetings as required
• Participate in training and other learning activities and performance development as required