Office Junior

Clarify Consultancy Ltd; Morecambe; On-site; GBP 18,000 - 22,000; Full time

Job summary

An international manufacturing company is seeking an ambitious and dedicated individual for a Business Administration apprenticeship in Morecambe, UK. The role involves various office tasks such as managing calls, processing invoices, and maintaining organized records while receiving full training and support. Ideal candidates should demonstrate strong computer skills, attention to detail, and effective communication. It’s an excellent opportunity to grow in a friendly and supportive work environment with career progression.

Responsibilities

• Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
• Assist with logging and tracking invoices accurately.
• Verify and log internal purchase orders.
• Take care of external clients during visits, including preparing drinks and setting up buffets.
• Check and match all purchase orders to delivery notes and invoices.
• Process invoices electronically via purchase order or batch processing systems.
• Assist in preparing project-related documentation.
• Enquire, arrange, and book couriers and shipping.
• Sort and distribute incoming and outgoing mail.
• Monitor the door camera, greet visitors, and ensure a professional welcome.
• Maintain organized records through filing, scanning, and shredding.
• Send documentation to clients and suppliers following established processes.
• Assist in preparing financial and administrative reports.
• Maintain a clean and professional office environment.

Skills

Computer literate with experience in Microsoft Office

Attention to detail

Proactive and flexible

Effective verbal and listening communication skills

Respectful, honest & trustworthy

Reliable

Problem solving skills

Job description

Our client, an international manufacturing Company, is currently recruiting an ambitious, talented and dedicated individual who takes pride in their work and the organisation to join their team at a very exciting time.

You will receive full training and support while working across a range of activities within the business. This includes a Level 3 Business Administration apprenticeship.

Reporting and training alongside the Office Manager, duties to include:

• Telephone Management: Answer incoming calls, transfer to the appropriate person, and handle queries professionally.
• Invoice Logging: Assist with logging and tracking invoices accurately.
• Purchase Order Checks: Verify and log internal purchase orders.
• Client Hospitality: Take care of external clients during visits, including preparing drinks, setting up buffets, and tidying the boardroom after meetings.
• Invoice Matching: Check and match all purchase orders to delivery notes and invoices, ensuring discrepancies are within agreed tolerances and authority levels.
• Electronic Processing: Process invoices electronically via purchase order or batch processing systems.
• Project Documentation: Assist in preparing project-related documentation.
• Courier & Shipping: Enquire, arrange, and book couriers and shipping for domestic and international deliveries.
• Post Distribution: Sort and distribute incoming and outgoing mail.
• Visitor Management: Monitor the door camera, greet visitors, and ensure a professional welcome.
• General Office Tasks: Filing, scanning, shredding, and maintaining organized records.
• Document Control: Send documentation to clients and suppliers following established document control processes.
• Reporting: Assist in preparing a variety of regular and ad-hoc financial and administrative reports.
• Office Presentation: Maintain a clean, organised, and professional office environment, including communal areas and meeting rooms.

The Ideal candidate will possess the following skills:

• Computer literate with experience working with Microsoft Office.
• Attention to detail
• Be proactive and flexible
• Effective verbal and listening communication skills
• Be respectful, honest & trustworthy
• Reliable
• Problem solving skills

This is a fantastic opportunity to join a great company offering a relaxed, friendly and supportive work environment together with a fantastic training program and career progression.