Office Coordinator

Talent Staffing; Greater London; On-site; GBP 27,000 - 33,000; Full time

Job summary

A highly regarded international company in the maritime sector is seeking an Office Coordinator for a 6-month fixed term contract in West London. The role involves supporting senior management and ensuring smooth office operations. Candidates should have experience in an administrative role, strong communication skills, and be proficient in Microsoft Office. The position offers a competitive salary and benefits including 25 days annual leave.

Benefits

Competitive salary

25 days annual leave

Pension scheme

Life assurance

Modern office environment

Qualifications

• Previous experience in an administrative or reception role within a professional or corporate environment.
• Excellent attention to detail and communication skills.
• Confidence in Microsoft Office and managing multiple priorities.

Responsibilities

• Acting as first point of contact for visitors and calls.
• Managing meeting rooms and catering.
• Supporting the Executive Assistant with diary management and travel bookings.

Skills

Attention to detail

Communication skills

Organisational skills

Proactive approach

Tools

Microsoft Office

Job description

Office Coordinator, 6 months FTC, 27-33K pro-rata West London (Chelsea)

9am – 6pm Mon - Fri ( non hybrid)

A highly regarded international company in the maritime sector is seeking an experienced Office & Administration Assistant to join their London team on a six-month fixed term contract. This position reports jointly to the Office Manager and Executive Assistant to the CEO and offers an excellent opportunity for an organised and adaptable professional to develop

their skills in a corporate, fast-paced environment.

The Office & Administration Assistant will ensure the smooth running of the London office and provide comprehensive support to senior management.

Key responsibilities include :

• Acting as first point of contact for visitors and calls, managing meeting rooms, catering, post and couriers
• Assisting with office maintenance, supplies, expenses, and event coordination
• Supporting the Executive Assistant with diary management, travel bookings, document preparation and expense processing
• Handling sensitive business and personal matters with discretion and professionalism

Ideally you will have :

• Previous experience in an administrative or reception role within a professional or corporate environment
• Excellent attention to detail, communication and organisational skills
• Confidence in Microsoft Office, with experience of booking international travel and managing multiple priorities
• Flexible, proactive and comfortable taking initiative in a busy team

Benefits

• Competitive salary £27,000 – £33,000 (depending on experience)
• 25 days annual leave (pro rata) plus bank holidays
• Pension scheme and life assurance
• Beautiful modern offices in Chelsea

This is a great opportunity for a polished and professional administrator looking to contribute to a collaborative, high-performing team within a global business