Office Assistant

Jobs For All; London; Remote; GBP 60,000 - 80,000; Part time

Job summary

A UK-based startup is looking for an organized individual to manage calendars, invoices, and communications. You'll create training materials and assist in booking travel. This role is ideal for someone who thrives in a fast-paced environment and can commit to about 5 hours a week. Proficiency with calendars, invoicing, and data management is essential.

Qualifications

• Minimum availability of 1 hour per day, 5 hours per week.
• Proficient in calendar management and invoicing.
• Experience with data entry and client communications.

Responsibilities

• Book calendar invites, send invoices to clients, and manage business documents.
• Create training videos and marketing materials.
• Handle travel bookings and manage contacts database.

Skills

Calendar management

Invoicing

Client communications

Form completion

Data entry

Travel bookings

Creating PDFs

Video creation

Job description

Overview

Project detail

Responsibilities

• Book calendar invites for meetings
• Invoice clients
• Send terms of business to clients
• Fill out application forms
• Other regular work: bookkeeping
• Send gifts to clients
• Book train tickets / hotels for travel / event tickets
• Put together events calendar
• Uploading contacts to database
• Time trackers
• Create training videos for all of the above
• Create PDFs for business documents with nice company design

Availability

Minimum 1 hour per day (average 5 hours over a week), 5 days a week from Monday to Friday. Accessible via WhatsApp and email daily, and sometimes by phone or video call.

Environment

We work in a high-tempo environment. We are a small startup so everyone relies on each other to do the work well and quickly.

Requirements

• Availability: Monday–Friday, approximately 1 hour per day or 5 hours per week
• Proficiency in calendar management, invoicing, client communications, form completion, data entry, travel bookings, and creating PDFs or simple training content
• Ability to create an events calendar and upload contacts to a database
• Comfort creating training videos and PDFs with company branding
• Must be accessible via WhatsApp and email daily; may include phone or video calls
• Ability to work in a fast-paced startup environment