Office Administrator (Part Time - 25 hours per week)

Weybourne; Malmesbury; On-site; GBP 20,000 - 25,000; Part time

Job summary

A diversified holding company in Malmesbury seeks an Office Administrator for a 6-month fixed-term contract. The role includes managing daily office operations, diary management for executives, and administrative support. Ideal candidates will have strong organisational skills, a proactive attitude, and relevant experience. Benefits include free onsite parking, gym access, and private health insurance.

Benefits

Free onsite parking

Access to campus facilities (gym, hairdressers, GP, Physio)

Free lunches

Private Medical and Dental Insurance

Generous annual leave package

Qualifications

• Ability to perform and prioritise multiple tasks seamlessly.
• Enthusiastic and resourceful team member.
• Strong verbal and written communication skills.

Responsibilities

• Manage daily office operations and liaise with onsite teams.
• Organise business travel and accommodation.
• Provide full diary support for executives.
• Coordinate meetings and respond to requests.
• Process invoices and expenses as needed.
• Assist with HR administration.
• Maintain databases and assist with event planning.

Skills

Strong organisational skills

Proactive and resourceful

Discretion with confidential information

Interpersonal skills

Excellent communication skills

Relevant administrative experience

Proficiency in Microsoft Office

Job description

Overview

Weybourne Group is the holding company for the Dyson technology company, Dyson Farming, and other diverse business interests. Outside the operating businesses, Weybourne manages an investment portfolio and provides financial and other professional support to the Dyson Family, their estates, and personal business interests. The group covers a wide range of sectors including farming, financial and commercial property investments and residential property. We currently have a team of around 100 employees whose roles cover accountancy, financial control, tax and treasury, commercial property and financial investment management, security, audit, IT and HR based in both the UK and Singapore (where the Group Head Office is located).

Reporting to the Family Office Director, the Office Administrator will be responsible for providing day-to-day office support. This is a fixed term contract for 6 months and is ideal for someone looking for part time hours across the week.

Responsibilities

• Office management: General day to day management of the office including liaising with the onsite teams such as facilities, security and catering.
• Travel management: organising business travel and accommodation arrangements.
• Diary management: Providing full diary support and management for the Family Office Director and Chief Financial Officer.
• Creating a professional first impression of Weybourne for external parties through efficient scheduling and coordinating meetings/video conferences, booking rooms, arranging catering, responding to meeting requests and greeting guests.
• Invoices: processing invoices working with the accounts team to ensure timely payments.
• Expenses: processing expenses as required for Senior Management.
• Meeting preparation: assist with preparation and circulation of papers, take concise minutes and distribute in a timely manner.
• Supporting the HR team with new joiners, leavers, induction management and employee related benefit administration.
• Day-to-day administrative support where required to ensure the smooth running of the Malmesbury office.
• Updating and maintaining databases.
• Assisting with event planning as required.
• Other day to day and adhoc administrative activities.

Qualifications and skills

• Strong organisational skills that reflect an ability to perform and prioritise multiple tasks seamlessly with excellent attention to detail.
• Proactive, enthusiastic and resourceful team member.
• Proven ability to handle confidential information with discretion.
• Strong interpersonal skills and the ability to build relationships with colleagues across the family office.
• Excellent written and verbal communication skills.
• Relevant experience of working within a similar role.
• Proficient in Microsoft Office.

Benefits

• Free onsite parking
• Campus facilities such as a free gym, hairdressers, GP and Physio
• Free lunches
• Private Medical and Dental Insurance
• A generous annual leave package