Office Administrator

Aylmerhall Media; Paisley; On-site; GBP 25,000; Full time

Job summary

A leading media company in Paisley is seeking an Office Administrator to provide administrative support and ensure smooth office operations. The ideal candidate will have strong communication skills and a positive attitude. This role offers a competitive salary of £25,000 per annum and additional benefits such as an Employee Assistance Programme and holiday allowance.

Benefits

Employee Assistance Programme

20 days Holiday + 8 bank holidays

On-site parking

Qualifications

• Strong verbal and written communicator.
• Excellent customer service skills.
• Desirable previous admin experience but not essential.

Responsibilities

• Provide clerical and administrative support to Directors.
• Coordinate and implement office procedures.
• Manage and maintain budgets; handle invoicing.

Skills

Strong verbal and written communication skills

Excellent telephone manner

Good customer service skills

Ability to work with new systems

Positive attitude

Tools

Microsoft Word

Excel

PowerPoint

Sage

Job description

Overview

Premium Support Services are part of the Excellerate Group, a dynamic, technology-led market leader for the provision of soft services across the UK and Ireland. We work with many of the UK and Ireland's best-known retail and distribution companies, and our enviable client retention rate is testament to our commitment to excellent service delivery for every client, every time.

We are currently recruiting for: Office Administrator

Responsibilities

The Administrator provides both clerical and administrative support to the Directors and Management Team of PSS. The role plays a vital part in the administration and smooth-running of our business. You will be involved with the coordination and implementation of office procedures and frequently have responsibility for specific projects and tasks and, in some cases, oversee and supervise the work of junior staff. Most of your day-to-day work will involve both written and oral communication, word processing and typing, and requires relevant skills such as IT, organisational and presentation skills, as well as the ability to multi-task and work well under pressure.

Duties And Responsibilities

The role may also include many of the following:

• Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Sage etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
• Devising and maintaining office systems;
• Booking rooms and conference facilities;
• Attending meetings, taking minutes and keeping notes;
• managing and maintaining budgets, as well as invoicing;
• liaising with staff in other departments and with external contacts;
• ordering and maintaining stationery and office equipment;
• sorting and distributing incoming post and organising and sending outgoing post;
• liaising with colleagues and external contacts to book travel and accommodation;
• organising and storing paperwork, documents and computer-based information;
• photocopying and printing various documents, sometimes on behalf of other colleagues;
• Providing support to the Service Desk administrator
• Providing support to the payroll administrator
• Other adhoc duties as required by Senior management

Experience, Abilities And Skills

• Strong verbal and written commutator skills.
• Excellent telephone manner and customer service focused.
• Good communication skills, able to communicate across all levels
• People person with a positive, can-do attitude.
• Ability to work with and adapt to new systems.
• Previous admin experience, desirable but not essential.

Hours

35 hours per week.

Salary

Competitive Salary : £25,000 per annum

Benefits

• Employee Assistance Programme
• 20 days Holiday + 8 bank holidays
• On-site parking

Location

Location: Mile End Mill, 12 Seedhill Rd, Paisley PA1 1JS

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