Office Administrator

Swoop Recruitment; England; On-site; GBP 30,000 - 40,000; Full time

Job summary

An independent property company in Golders Green is looking for an Office Administrator to manage day-to-day administration, support the Director, and assist with communication and compliance tasks. The ideal candidate is organised, detail-focused, and enjoys a steady work environment. Offering a salary between £30,000 and £40,000 depending on experience, this is a long-term role in a supportive, small team setting.

Benefits

Stable working environment

Opportunity for long-term career growth

Friendly team atmosphere

Qualifications

• Proven office administration experience, property experience helpful but not required.
• Enjoys admin, organisation, and routine.
• Confident and professional communicator.

Responsibilities

• Handle the day-to-day administration of the office.
• Assist the Director with diary coordination and meeting organisation.
• Act as the first point of contact for incoming calls and emails.

Skills

Office administration experience

Highly organised

Detail-focused

Comfortable with Microsoft Office

Professional communication

Job description

✨ Office Administrator–Independent Property Company | Golders Green | £30,000–£40,000 ✨

Are you an organised, detail-driven administrator who genuinely enjoys keeping things tidy, structured, and running smoothly? Do you prefer a calm, steady environment where you can focus on admin, organisation, and supporting a small team?

This is a great opportunity to join a small, independent property management and investment company based in Golders Green. Working in a close-knit team of two, this role is ideal for someone who enjoys a slower pace, clear responsibilities, and being relied upon to handle the day-to-day administration that keeps the business organised and compliant.

This is not a senior management role — it’s a hands‑on Office Administrator position, perfect for someone who loves admin and takes pride in being organised, reliable, and methodical.

The Role

As the Office Administrator, you’ll be responsible for the smooth day‑to‑day administration of the office. You’ll support the Director and liaise with external suppliers and accountants, ensuring records, systems, and paperwork are kept up to date and well organised.

The role suits someone who enjoys routine, structure, and being the person who quietly keeps everything in order behind the scenes.

What You’ll Be Doing

Office Administration & Organisation

• Handle the day‑to‑day administration of the office
• Maintain tidy and accurate filing systems (digital and paper)
• Prepare documents, update records, and ensure information is kept up to date
• Manage data entry, database updates, and basic internal reporting
• Order office supplies and support general office upkeep

Director & Team Support

• Provide administrative support to the Director, including diary coordination and meeting organisation
• Assist with general admin tasks across the business as required
• Help ensure communication runs smoothly within the team and with external contacts

External Communication & Invoicing

• Act as a first point of contact for incoming calls, emails, and post
• Liaise with suppliers, contractors, and professional partners
• Process invoices, track payments, and handle basic supplier queriesSupport external accountants by providing organised financial information

Property & Compliance Support

• Assist with tracking tasks, follow‑ups, and deadlines
• Help keep compliance documentation and property records organised
• Support the development and maintenance of simple, effective admin systems

Who We’re Looking For

• Proven office administration experience (property experience helpful but not essential)
• Someone who genuinely enjoys admin, organisation, and routine
• Highly organised, methodical, and detail‑focused
• Comfortable working in a very small team and taking responsibility for admin tasks
• Confident but professional communicator
• Competent with Microsoft Office and able to pick up new systems easily
• Happy in a steady, supportive environment rather than a fast‑paced corporate setting
• Basic invoicing or bookkeeping exposure is a bonus, but not required

Salary, Hours & Benefits

• Full‑time, Monday–Friday
• £30,000–£40,000 depending on experience
• Stable, friendly working environment
• Opportunity to build a long‑term role within a small, growing business

If you’re an organised, reliable Office Administrator who loves keeping things in order and supporting a small team, this could be a really lovely long‑term opportunity.

Please note: I am out of the office until the week commencing 5th January 2026. Applications will be reviewed and responded to then. Thank you for your patience.