NCA - Scribe/PA

Brook Street; London; Hybrid; GBP 60,000 - 80,000; Full time

Job summary

A London-based support services company is looking for a Scribe/admin support worker to assist a business manager with cerebral palsy. The position requires at least 2 days a week in the office, with tasks ranging from dictation to general admin duties. Candidates should be personable, patient, and capable of touch typing. Experience in a similar support role is preferred. Competitive pay rate of £15.50 per hour offered.

Qualifications

• Experience in minute taking or secretary roles is desirable.
• Ability to touch type at a minimum of 60 WPM.
• Personable and patient, enjoys working 1:1.

Responsibilities

• Support business manager with dictation and admin tasks.
• Manage diary and inbox on behalf of the business manager.
• Proofread and edit documents for the business manager.

Skills

Touch typing

Fluency in written and spoken English

Admin duties

Proficiency in Office M365

Diary and inbox management

Tools

MS Teams

SharePoint

Windows 11

Job description

Overview

Title: Scribe/admin support worker to disabled staff member

Location: Vauxhall, London (minimum 2 days per week in the office)

Pay Rate: £15.50 per hour

Contract: Until 30/03/2026

Note: To be considered, you will need to successfully complete SC Enhanced clearance before commencing the role

Description of role

This is a full-time role working an average of 37 hours a week, with some requirement for flexibility around business needs. You will be providing support to the business manager of an estate relocation project, who has cerebral palsy and requires support to be able to work. Your role is to facilitate the areas of the job that she is unable to do herself, through taking instruction about work that needs to be completed on the business manager's behalf, live or recorded dictation and minutes. Due to the nature of this role, you will be required to work and take leave in line with the business manager's working pattern. Tasks include but are not limited to the following:

Responsibilities

• Touch typing from live oral dictation or audio typing from voice files in a variety of formats e.g. emails, PowerPoints, spider diagrams, paragraphs of text, bullet point lists, spreadsheets etc.
• Ability to perform a variety of admin duties on behalf of the business manager, including booking travel, printing documents, using the company's HR and digital request platforms.
• Proficiency in Office M365 and Windows 11. Familiarity with MS Teams and SharePoint to be able to work remotely with screen sharing, edit, access and file shared documents.
• Providing effective diary and inbox management for the business manager, under her instruction, including organising meetings and calls on her behalf, filing and flagging emails and distributing agendas prior to meetings.
• Ability to take good contemporaneous notes in meetings or courses that the business manager attends, including understanding, paraphrasing and keeping up with the content.
• Assisting the business manager in updating databases and action logs and tracking of tasks such as briefings, agendas, correspondence and other work.
• Helping the business manager to proofread and edit documents including checking spelling and grammar editing the layout of work - copy pasting, combining/adding comments etc.

Mandatory Requirements

• Personable, flexible, patient and enjoys working 1:1 to provide support to an individual and able to strike the balance between being a part of the team and working directly to the business manager.
• Fluent in written and spoken English with an ability to write or type under instruction and read large chunks of text, understandably and with meaning.
• Ability to touch type at a minimum of 60 WPM.

Desirable

• Experienced minute taker and/or secretary.
• Experience working 1:1.
• Existing SC clearance.

Interview Process

Subject to meeting the mandatory requirements all candidates will have an interview with the business manager that they would be supporting if successful. This will include a standard spoken interview about skills and experience as well as some practical dictation activities.

Vetting requirements

All security clearances require you to provide evidence of your UK footprint where you have been physically present in the UK.

The requirement for SC clearance is to have been present in the UK for at least 3 of the last 5 years.

Failure to meet the residency requirements will result in your security clearance application being rejected.

Checks will be made against:

• Departmental or company records (personnel files, staff reports, sick leave reports and security records)
• UK criminal records covering both spent and unspent criminal records
• Your credit and financial history with a credit reference agency
• Security Services records

For further information on National Security Vetting please visit the following page https://www.gov.uk/government/publications/demystifying-vetting

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.