Navy Command - Infrastructure Directorate Compliance Manager

Ministry Of Defence; Plymouth; On-site; GBP 125,000 - 150,000; Full time

Job summary

A governmental agency is seeking a Facilities Management professional responsible for overseeing Asset Management and ensuring compliance with regulations at the Devonport Naval Base. The role involves significant engagement with stakeholders and the management of contract deliverables. Ideal candidates will have relevant qualifications in Facilities Management and experience in a related role. This full-time position offers a competitive salary and a comprehensive benefits package, including a Civil Service pension.

Benefits

Civil Service Defined Benefit Pension

Flexible working options

Learning and development opportunities

Qualifications

• Solid background in Facilities Management required.
• Possession of a recognised health and safety qualification desirable.
• Experience managing compliance across key statutory areas is essential.

Responsibilities

• Accountable for delivery of the FMSP Asset Management function.
• Support management of Estate compliance with regulations.
• Maintain accurate Asset Management Register.

Skills

Facilities Management

Health and Safety Management

Asset Management

Compliance Management

Education

A Level 4 qualification in a relevant discipline (e.g. IWFM)

A Level 3 qualification combined with substantial experience

Tools

Health and Safety Qualification (IOSH/NEBOSH)

Job description

Overview

• To be accountable to the Deputy Estates Manager (NB Estate) for the delivery of the FMSP Asset Management function. Ensuring engagement with all stakeholders to understand requirements of the assets.
• In direct support of the Deputy Estates Manager (NB Estate), provide the discrete Intelligent Customer (IC) for the Performance and Maintenance function with Babcock and Interserve principally executed through the delivery of the Future Maritime Support programme (FMSP) contract. (See Generic IC ToRs in the IC Handbook).
• Ensure Management Information, Reports and Contract Deliverables are met in accordance with the FMSP Statement of Technical Requirement (SOTR), associated SOTR Annexes and contract schedules, engaging the Nuclear Design & Maintenance (NDM) group where deliverables impact NDM managed assets.
• Support the Deputy Estates Manager (NB Estate) with the management of Estate compliance following legislative, regulatory and Defence Policy requirements. In support of this activity:
  • Hold regular compliance meetings with the Industry Partner.
  • Review data provided for relevant compliance KPIs from the industry partner in accordance with the requirements of the FMSP contract.
  • Manage and maintain data areas overviewing the compliance of the Estate.
  • Ensure all compliance certificates and reports are reviewed and held by MoD in its capacity as the Authority.
  • Provide reports / dashboards as required on Estate compliance to the Deputy Estates Manager (NB Estate)
  • Liaise with site Health, Safety & Assurance Team and Defence Infrastructure Organisation (DIO) on compliance of the estate.
  • Manage, report and satisfactorily close out Safety Notices received from DIO and other sources.
  • Ensure that actions and short falls stemming from Fire Risk Assessments are raised to the correct work stream for rectification and managing those activities to completion.
• Under the direction of the Deputy Estates Manager (NB Estate), work with the IP to ensure expected contract performance and value for money in the delivery of the contract.
• Under the direction of the Deputy Estates Manager (NB Estate), maintain an accurate Asset Management Register to deliver the Strategic Asset Management Plan and Asset Management Plans.
• Analyse asset survey reports to ensure compliance issues are resolved, highlighting any shortcomings to the Deputy Estates Manager (NB Estate).

Behaviours and Selection Process

We'll assess you against these behaviours during the selection process:

• Making Effective Decisions
• Managing a Quality Service
• Changing and Improving
• Leadership
• Communicating and Influencing

We only ask for evidence of these behaviours on your application form:

• Making Effective Decisions
• Managing a Quality Service

This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience.

Sift & Interviews to be held at HM NB Devonport. Candidates will be required to provide CV details to include job history; qualification details and previous skills and experience. Candidates will be required to provide a Personal Statement (500 words max). At sift, you will be assessed against your CV, Personal Statement and the following Behaviours:

• Making Effective Decisions
• Managing a Quality Service
• At interview, you will be assessed against the following Behaviours:
• Changing and Improving
• Leadership
• Communicating and Influencing

Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.

The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: [e-mail] .

As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn.

The Ministry of Defence requires all candidates who are successful at interview to declare any outside interests. These declarations will be discussed with successful candidates following the interview process and before a formal offer of employment is made, as some outside interests may not be compatible with MOD civilian roles. This will not, in the majority of cases, prevent employment in MOD, but it is a measure that must be taken to ensure that appropriate mitigations can be put in place to manage any potential, perceived or actual conflicts of interest from the first day of employment.

The Ministry of Defence adopts a zero-tolerance approach to unacceptable behaviours, which includes bullying, harassment, sexual harassment, discrimination, and victimisation. You will not be eligible and will not be considered for this post if you have been dismissed from a role for such unacceptable behaviours within the last five years. This will also apply if you resign or otherwise leave a role but, because of an adverse decision, would have been dismissed for gross misconduct had you continued in that employment. Pre-employment checks will be carried out.

Feedback will only be provided if you attend an interview or assessment.

Security and Eligibility

Successful candidates must undergo a criminal record check and meet the security requirements before they can be appointed. The level of security needed is security check. See our vetting charter. People working with government assets must complete baseline personnel security standard checks.

Qualifications

The ideal candidate will have a solid background in Facilities Management, supported by either:

• A Level 4 qualification in a relevant discipline (e.g. IWFM) or
• A Level 3 qualification combined with substantial, demonstrable experience in a related role, subject to the discretion of the Deputy Head.

Desirable Criteria:

• Possession of a recognised health and safety qualification such as IOSH Managing Safely or NEBOSH General Certificate.
• Demonstrable knowledge or experience in Asset Management within a facilities or estates environment.
• Experience in managing compliance across the six key statutory areas: Asbestos, Fire Safety, Electrical Safety, Gas Safety, Fuel Systems and Legionella Control.

Devonport Naval Base is the largest Naval Base in Europe. It is a 650 acre site with 15,000 acres of water space, employing 12,000 people on site. The Base is primarily focused on delivering timely deep maintenance to the UK's submarine fleet. It is also the operating home base for frigates, amphibious Ships, Royal Marines. It employs more than 10% of Plymouth's workforce and contributes to 14% of Plymouth's economy.

Devonport Naval Base is the nerve centre for the Royal Navy in the South West. It supports operations around the globe and provides the ships, submarines, people, and equipment to deliver the UK's defence policy. Its mission is to meet the support and operating requirements for the Naval Service and UK's allies, from the South West, reaching worldwide.

The unique opportunities offered within are varied, challenging and exciting and support Navy Command's role to generate and operate forces for today and to ensure we are ready for tomorrow by developing and delivering the Navy of the future. Navy Command provides an open, flexible and supportive work environment and Civil Servants and Armed Forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance; legal services; personnel and HR; project planning, operations and managing contracts, to media and communications.

This position is advertised at 37 hours per week.

Alongside your salary of £36,530, Ministry of Defence contributes £10,582 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

• Learning and development tailored to your role
• An environment with flexible working options
• A culture encouraging inclusion and diversity
• A Civil Service pension with an employer contribution of 28.97%

The post does not offer relocation expenses.

External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period.

Please Note: Expenses incurred for travel to interviews will not be reimbursed.

Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts.

Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/.

The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments.