Moves and Changes (MAC) Coordinator

Sodexo Ltd; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

A leading service provider in London seeks a Moves and Changes Coordinator responsible for planning and executing office reconfigurations and relocations. Candidates should have a strong background in facilities management, excellent organizational skills, and proficiency in AutoCAD. This full-time role offers up to £45,000 per annum, with opportunities for professional development and various employee benefits.

Benefits

Wellbeing support platform

Employee Assistance Programme

Virtual GP Service

Sodexo Discounts Scheme

Pension Plan

Career development opportunities

Bike to Work Scheme

Qualifications

• Experience in moves and changes coordination, facilities management, or workplace services.
• Excellent planning skills to manage multiple projects.
• Strong knowledge of health & safety regulations.

Responsibilities

• Coordinate Moves, Additions, and Changes across sites.
• Plan, schedule, and deliver moves with minimal disruption.
• Ensure compliance with health & safety standards.

Skills

Moves and Changes Coordination

Organizational skills

Health & Safety knowledge

Stakeholder Management

AutoCAD proficiency

Problem-solving

Tools

AutoCAD

CAFMs

Job description

Overview

• Full time
• 40 Hours per week
• 5 out of 7 - shifts will vary between day, evenings & weekends as required by the business
• Up to £45,000 per annum
• Site Specific Benefits
• Opportunities for professional development
• Plus our Sodexo employee benefits package

Role

Moves and Changes (MAC) Coordinator

London, NW1 6AA - Full time

You'll keep things running, we’ll fast-track your career as a Moves and Changes (MAC) Coordinator with Sodexo. We believe operational excellence starts with you, as your versatile skills contribute to the maintenance and continuous development of our prestigious client facilities.

The MAC Coordinator is responsible for coordinating all Moves, Additions, and Changes (MAC) across the sites. This includes planning, scheduling, and delivering office reconfigurations, relocations, and workplace changes in a safe, efficient, and customer-focused manner. The role plays a vital part in supporting the client’s workplace strategy, ensuring compliance with regulations, maintaining accurate occupancy data and CAD drawings, and managing contractors and Sodexo’s MAC team.

As a Moves and Changes (MAC) Coordinator you'll:

• Moves & Changes Coordination: Plan, schedule, and deliver moves and workplace changes with minimal disruption to business operations.
• Stakeholder Engagement: Act as the main point of contact for MAC-related activities, maintaining strong communication with stakeholders, Sodexo teams, and contractors.
• Compliance & Safety: Ensure all MAC works comply with health & safety standards, building regulations, and client policies; review RAMS and manage permits.
• Contractor & Team Oversight: Supervise Sodexo fitters and external relocation partners during move activities to ensure safe and effective delivery.
• CAD & Occupancy Data Management: Maintain accurate CAD drawings, conduct surveys, manage master drawings, and provide monthly occupancy and measurement reports.
• Workplace Tools & Furniture Management: Oversee desk booking systems, agile neighbourhood layouts, workplace sensors, furniture requests, stock levels, and asset disposals.
• Financial Administration: Raise purchase orders, validate invoices, and monitor costs associated with MAC activities.
• Process & Continuous Improvement: Respond to ServiceNow MAC tickets, streamline reporting processes, and support workplace efficiency initiatives.
• Event Support: Assist the Events Team with additional furniture and staging requirements.

What we're looking for

• Previous experience in moves and changes coordination, facilities management, or workplace services.
• Excellent organisational and planning skills; able to manage multiple projects simultaneously.
• Strong knowledge of health & safety regulations, building regulations, and safe systems of work.
• Proficiency in AutoCAD and space/workplace management tools (i.e. CAFMs).
• High attention to detail with strong focus on data and drawing accuracy.
• Strong communication and stakeholder management abilities.
• Experience managing contractors, suppliers, and in-house teams.
• Familiarity with financial processes (POs, invoices, budget tracking).
• Understanding of agile working and occupancy planning.
• Customer-focused with a proactive, problem-solving approach.
• Flexible and willing to support out-of-hours and weekend activities.

Why Sodexo?

We offer a range of perks, rewards and benefits for our colleagues and their families:

• Unlimited access to an online platform offering wellbeing support
• An extensive Employee Assistance Programme to help with everyday issues or life's larger problems, including legal and financial advice, support with work or personal issues impacting your wellbeing
• Access to a 24hr virtual GP Service
• Sodexo Discounts Scheme, offering great deals 24/7 across popular high street retailers (also open to friends and family)
• Save for your future by becoming a member of the Pension Plan
• Opportunities to enable colleagues to grow and succeed throughout their career at Sodexo, including a variety of learning and development tools
• Bike to Work Scheme to help colleagues to do their bit for the environment whilst keeping fit
• Sodexo UK and Ireland enhanced benefits and leave policies

A little more about Sodexo:

At Sodexo, our purpose is to create a better every day for everyone to build a better life for all. As the global leader in services that improve the Quality of Life, we operate in 55 countries, serving over 100 million consumers each day through our unique combination of On-Site Food and FM Services, Benefits & Rewards Services and Personal & Home Services.

We are committed to being an inclusive employer. We are a forces friendly employer. We welcome and encourage applications from people with a diverse variety of experiences, backgrounds and identities. We encourage our employees to get involved with our Employee Networks such as Pride, Sodexo Parents & Carers, Sodexo Disability, Ability network, SoTogether, Generations and Origins.

We’re a Disability Confident Leader employer. We’re committed to changing attitudes towards disability, and making sure disabled people have the chance to fulfil their aspirations. We run a Disability Confident interview scheme for candidates with disabilities who meet the minimum selection criteria for the job.

Click here to read more about what we do to promote an inclusive culture.

Ready to be part of something greater?

Chatter Line

Sodexo reserves the right to close this advert early if we are in receipt of a high number of applications