MEP Senior Administrator - London

Balfour Beatty; Greater London; Hybrid; GBP 80,000 - 100,000; Full time

Job summary

A major construction firm in London is seeking a Senior Administrator to join the Major Projects team at the Old Oak Common development. This role focuses on document control, communication within the MEP team, and support for subcontractors. Ideal candidates should be proficient in Excel, have strong communication skills, and experience with document management systems. The position offers flexibility with hybrid working arrangements and comprehensive benefits, including annual leave and family-friendly policies.

Benefits

Up to 40% remote working

25 days paid annual leave

Family-friendly policies

Pension and share incentive plan

Volunteering leave and recognition schemes

Qualifications

• Must have competence in Excel.
• Capable communicator, comfortable in collaborative settings.
• Familiar with document control systems.
• Experience in managing spreadsheets.

Responsibilities

• Assist in document tracking and transfer between subcontractors.
• Monitor correspondence and ensure timely responses.
• Create tracking documents and reports on progress.

Skills

Excel competence

Effective communication

Familiarity with document control systems

Spreadsheet management

Job description

Balfour Beatty has an exciting opportunity for a Senior Administrator to join our outstanding Major Projects team to work at our Old Oak Common development in London - join us and be part of the largest construction project in the UK.

HS2’s new c. 1 billion Old Oak Common station will become the UK’s best‑connected rail station once completed. Our Balfour Beatty VINCI SYTRA joint venture will be responsible for the final design, construction, and commissioning of the station in Northwest London. Upon completion, the new station will boast six underground platforms and up to eight platforms on the adjacent Great Western Main Line. Old Oak Common will also provide high‑speed rail services to the Midlands, central London, Scotland, and the North, as well as direct services to three major airports. Incorporating passenger and retail facilities, the new station will provide an exceptional customer experience for both passengers and visitors to the station.

What you'll be doing

• You will form a key role within the MEPFC services team. A large volume of
  documents, drawings and correspondence will be required to deliver the
  Mechanical, Electrical, Public Health, Fire and comms systems as well as Lifts
  and Escalators.
• The team support a number of sub‑contractors, the administration of document tracking / transfer between subcontractors is fundamental to achieving progress and delivery of the project.
• The person chosen for the role will be central to the receipt and transmittal of all
  documents.
• They will be responsible for communicating to the MEP team the weekly movement of correspondence and chasing the team to allow timely responses.
• The role will include the production of tracking documents and monitors and
  progress reporting.
• This is an opportunity for somebody to join the team to learn and develop both a
  competence and career.

Who we're looking for

• Excel competence.
• You must be a capable and confident communicator, comfortable working in an
  open, challenging, and collaborative environment.
• Familiarisation with document control systems.
• Experience in creating and managing spreadsheets.

Why work for us

Day in, day out, our teams deliver some of the UK's most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

• Smart working, giving you more flexibility such as staggered start and finish times, with up to 40 % remote working, where roles allow.
• 25 days paid annual leave (pro rata).
• Family‑friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partner’s leave.
• Pension, share incentive plan, volunteering leave, recognition schemes and much more.

About us

Balfour Beatty's Major Projects business is delivering some of the UK's most complex and iconic infrastructure projects including HS2, the new high-speed railway and the first nuclear power station in a generation, Hinkley Point C. Using the latest technology, we’re driving productivity and creating a lasting legacy by delivering sustainable solutions that strengthen communities. From consultancy and design, to all aspects of construction and maintenance, we have the proven expertise to deliver large‑scale projects safely and successfully.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion.

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, ENEI, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long‑term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long‑term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit https://disabilityconfident.campaign.gov.uk/.

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at [e-mail].