Medical Secretary - Medical Specialties

NHS; Harrogate; On-site; GBP 24,000 - 27,000; Full time

Job summary

A regional healthcare provider in Harrogate seeks a Medical Secretary to deliver efficient secretarial support to the clinical team. You will manage patient communications, maintain clinic documents, and assist with office responsibilities. The ideal candidate should have at least 1 year of typing experience, knowledge of Microsoft Office, and preferably NHS experience. The role offers a salary between £24,937 and £26,598 pro rata.

Benefits

Employee Assistance Programme

Counselling service

Health and wellbeing initiatives

Qualifications

• Minimum of 1 year typing and secretarial experience.
• Knowledge of Microsoft Office packages.
• NHS Experience preferred.

Responsibilities

• Maintain a high standard of secretarial service.
• Ensure accurate typing of clinic letters.
• Assist Senior Medical Secretary as needed.

Skills

Typing

Microsoft Office

Communication

Organisation

Education

5 GCSE's including English

NVQ 2 Business Admin

Association of Medical Secretaries Diploma

Job description

Overview

Go back Harrogate and District NHS Foundation Trust

The closing date is 21 September 2025

The role of Medical Secretary provides support to providing an efficient and comprehensive secretarial support service to the consultants, specialist nurses and other medical staff.

You will be required to;

maintain a high standard of secretarial service to meet the needs of the clinical team

ensure that accurate and up to date typing of clinic letters and correspondence is achieved through audio/digital dictation.

Respond to queries from patients, GPs and other medical teams regarding patient care.

Observe and work within the Trust\'s Confidentiality Policy at all times.

Main duties of the job

• Ensure the smooth running of the office/team including the assessment of priorities and the initiation of preparatory action.
• Ensure that the results of tests and investigations for patients are received; shown to medical staff and all relevant ongoing arrangements are carried out.
• Assist the Senior Medical Secretary with arranging and servicing meetings as required.
• Using the in-house patient data tracking system ensure that all patient case notes passing through the office are booked in and out appropriately.
• Following guidance work within defined national and local targets e.g. 18 weeks and monitor on a regular basis, identifying potential breaches to the Senior Medical Secretary.
• Provide cover for the Senior Medical Secretary during periods of annual leave and absence within contracted hours.
• Assist in the co-ordination of outpatient clinics and booked/planned admissions applicable to speciality.

About us

At Harrogate and District NHS Foundation Trust we provide outstanding care to both our patients and our staff. We support staff through benefits, health and wellbeing initiatives and opportunities for personal and professional development.

An inclusi.ve and supportive culture our Trust encourages staff to bring their whole selves to work and active Staff Networks identify areas for improvement.

Staff Recognition - as well as regular appraisals, we recognise staff with our Making a Difference, Team of the Month Awards & Colleague Recognition Awards

Employee Support and wellbeing - we have a comprehensive Employee Assistance Programme, counselling service and fast track physiotherapy service for employees.

Staff Benefits - We have a range of staff benefits and schemes to support staff health, engagement, wellbeing and inclusion.

Job responsibilities

Hours to be worked between 08:00 and 17:00 timings to be agreed with Senior Medical Secretary.

For further information, please see attached job description or reach out to [e-mail] for further details or to arrange an informal visit.

Person Specification

Experience

• 5 GCSE\'s or equivalent including English, at Grade C or above
• Minimum of 1 year typing and secretarial experience
• Knowledge of Microsoft Office packages e.g. Word, PowerPoint, Excel and other IT skills acquired through training and practical experience including internet/web skills
• Association of Medical Secretaries Diploma or equivalent
• NHS Experience
• NVQ 2 Business Admin

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Harrogate and District NHS Foundation Trust

£24,937 to £26,598 a yearper annum pro rata