Medical Personal Assistant

Greater Manchester Mental Health NHS Foundation Trust; Prestwich; On-site; GBP 27,000 - 31,000; Full time

Job summary

A prominent healthcare organization in the UK is looking for a dedicated Band 4 Medical Personal Assistant to provide essential administrative support within the CAMHS Specialist services. Candidates should possess strong organizational skills and experience in a medical or NHS setting. This full-time role offers a competitive salary, ample annual leave, and a supportive work environment for career progression. Ideal for enthusiastic individuals who thrive in dynamic settings.

Benefits

27 days annual leave plus bank holidays

Cycle to work scheme

Salary sacrifice car scheme

Blue Light Card Discounts

Qualifications

• Experienced administrator with knowledge of medical terminology.
• Previous Medical Secretarial experience is preferred.
• Ability to work as part of a team and meet tight deadlines.

Responsibilities

• Provide comprehensive PA support to multiple consultants and clinical staff.
• Coordinate the referral system effectively.
• Maintain electronic and paper filing systems.

Skills

Knowledge of medical terminology

Ability to navigate Microsoft packages

Excellent organisational skills

Minute taking experience

Education

Relevant Level 3 competency based qualification (RSA/OCR/NVQ/Business Admin)

Tools

EPR system

Digital dictation system

Job description

An exciting opportunity has arisen for an enthusiastic and highly organised Band 4 Medical Personal Assistant (37.5 hours per week) to work with the CAMHS Specialist services at Junction 17. We are seeking an medical personal assistant with a can-do attitude who enjoys working in a large team and demonstrates a commitment to delivering high quality administration support in an efficient and timely manner.

If you enjoy working in a fast paced busy work environment, have a flexible approach and have the ability to adapt to changing priorities then CAMHS Specialist services offers an excellent opportunity to develop your skills and progress your career aspirations.

Previous applicants need not apply

Please note - This role is not eligible for sponsorship unless you meet criteria by temporary exemption from current changes to immigration rules put in force on 22/07/2025. Separate provisions are applied to workers who have been sponsored and held continuously Skilled Worker visa since prior to 04/04/2024.

Main duties of the job

To provide a full and comprehensive PA role to multiple consultants, clinical staff and members of the multi-disciplinary team within the Specialist Services Care Group.

You will be a well organised and experienced administrator with knowledge of medical terminology. You will ensure all consultants and clinicians within your area of responsibility are organised and equipped to fulfil their responsibilities. Appropriate electronic and paper filing systems will be maintained, along with coordinating their clinical activities.

To carry out all relevant tasks pertinent to the Specialist role of the Consultant Psychiatrists.

This role will be responsible for the effective coordination of the referral system.

About us

Greater Manchester Mental Health (GMMH) Foundation Trust employs over 7000 members of staff, who deliver services from more than122locations.

We provide inpatient and community-based mental health care for people living in Bolton, the city of Manchester, Salford,Trafford and the borough of Wigan, and a wide range of specialist mental health and substance misuse services across Greater Manchester, the north west of England and beyond.

Greater Manchester is one of the world's most innovative, original and exciting places to live and work. From the beauty of the surrounding countryside to the heart of the vibrant inner city with great shopping, entertainment and dining options.

Wherever you go you will experience a great northern welcome with people famed for their warmth, humour and generosity.

Our people enjoy their work, have opportunities to learn and develop their skills and are encouraged to generate new ideas that improve care for our service users.

Job responsibilities

Please see attached job description and person specification

• 27 days annual leave plus bank holidays rising to 29 after 5 years and 33 days after 10 years
• Cycle to work scheme
• Salary sacrifice car scheme
• Blue Light Card Discounts

Person Specification

Qualifications

• Relevant Level 3 competency based qualification (RSA/OCR/NVQ/Business Admin)

Experience

• Experience of EPR system
• Evidence of Leadership/supervisory skills
• Previous Medical Secretarial experience
• NHS experience, preferably in a Mental Health setting
• Experience of working as part of a team, working to tight deadlines

Knowledge/Skills and Abilities

• Ability to navigate Microsoft packages, ie Word, Excel, Powerpoint, Outlook etc
• Knowledge of referrals, admission and discharge policies and procedures
• Minute taking experience
• Experience of using a digital dictation system

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

£27,485 to £30,162 a yearper annum pro rata