Medical Education Administration Lead

South Tees Hospitals NHS Foundation Trust; Northallerton; On-site; GBP 60,000 - 80,000; Full time

Job summary

A healthcare organization in Northallerton is seeking a candidate to assist in medical education delivery. Responsibilities include coordinating timetables, supporting clinical education teams, and providing pastoral care for students. Candidates should complete a Business Admin apprenticeship, have problem-solving skills, and exhibit knowledge in clinical specialties. This role emphasizes collaboration across Trust sites and requires effective communication and administrative capabilities.

Qualifications

• Evidence of continuing professional development.
• Experienced in setting up and conducting meetings.
• Previous experience of using databases.

Responsibilities

• Support the Clinical Dean with medical education delivery.
• Coordinate timetables for the medical school.
• Provide pastoral support for student and trainee groups.

Skills

Effective complex problem-solving skills

Demonstrable knowledge of clinical specialties

Education

Completion of Business Admin or Leadership level 3 apprenticeship

Job description

Job overview

This post is for internal candidates to University Hospitals Tees Group (South Tees Hospitals NHS Foundation Trust & North Tees and Hartlepool NHS Foundation Trust / NTH Solutions). If you are not currently working within these trusts your application will not be reviewed and automatically rejected at shortlisting stage. Please be aware of this when submitting your application.

To assist the Clinical Dean and the Phase II Lead for Hull York Medical School (HYMS) in the successful delivery of the undergraduate medical education model at Friarage Hospital Northallerton (FHN). This will encompass supporting with general administration duties, co‑ordination of timetables for the medical school, ensuring processes and practices are aligned to those of the undergraduate and postgraduate medical education departments.

The post holder will work very closely with the medical education team based at James Cook University Hospital (JCUH) and will be required to work across sites (Friarage and James Cook Hospitals) to support the medical education function.

Main duties of the job

The core function of this post is to support the Clinical Dean and Phase II Lead in the successful delivery of the undergraduate medical education model at FHN. The post holder will need to co‑ordinate and timetable curriculum, placements and residences, with the Phase II Lead, Clinical Teaching Fellow and Clinical Lecturer. The post holder must have a collaborative and innovative mind‑set. The post holder will be required to offer pastoral support to all student and trainee groups. The post holder will be required meet the travel requirements of the post and be able to travel to other Trust sites and education establishments as required.

Working for our organisation

We support the Making Every Contact Count approach to behaviour change in the promotion of health and wellbeing of individuals and communities.

Leadership and improvement training

• Your Leadership Impact
• Leading Your Team to Success
• Service Improvement for Beginners
• Developing your Service Improvement Skills

The leadership and improvement programme aims to:

• Explore leadership within the NHS
• Promote Trust values and behaviours
• Develop your leadership effectiveness and skills
• Equip you with the necessary knowledge and skills to lead and complete service improvements within the scope of your role.

After you complete these three and a half days of training you will be able to explore further leadership and improvement training opportunities. We also offer further in‑house courses and bitesize programmes through our Leadership and Improvement Team.

Detailed job description and main responsibilities

Please see the full job description and person specification document(s) attached for main responsibilities of the role.

Person specification

Qualifications

Essential criteria

• Completion of Business Admin or Leadership level 3 apprenticeship
• Evidence of continuing professional development.

Experience

Essential criteria

• Experienced in setting up, conducting meetings and minute taking.
• Previous experience of using databases

Desirable criteria

• Experience of working on Website creation

Knowledge and skills

Essential criteria

• Demonstrable knowledge and understanding of clinical specialties in a hospital environment
• Effective complex problem‑solving skills

Desirable criteria

• Detailed knowledge of the undergraduate curriculum for the Hull York Medical School or a wide experience of other UK undergraduate medical curricula from working in a medical education role
• Demonstrable knowledge and understanding of medical education

Disclosure and Barring Checks (DBS)

It is now the policy of South Tees Hospitals NHS Foundation Trust that all successful candidates who are new to the Trust who require DBS clearance for the post they have been offered, are required to pay the cost of their DBS. The method of payment for this is via salary deduction from your first month's pay.

Equality, Diversity and Inclusion

South Tees Hospitals NHS Foundation Trust is committed to promoting equality of opportunity, celebrating and valuing diversity and eliminating any form of unlawful discrimination across our workforce, ensuring our people are truly representative of the communities we serve. All individuals regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex and sexual orientation are encouraged to apply for this post. We welcome applications from the Black and Minority Ethnic (BAME) Network; LGBT+ Network; Disability and Long‑Term Health Conditions Network, Faith Network, Childless not by Choice Network and the Menopause Support Group.

Right to Work in the UK

The Trust welcomes applications from all candidates who meet the criteria for the role. Please note that from January 2021, to work in the UK all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship unless you have permission to work via another route. Non UK / RoI candidates wishing to apply can self‑assess the likelihood of obtaining a Certificate of Sponsorship here Work in the UK - ( .

Please provide full and accurate details of your current immigration status on the application form. Your current immigration status will not be considered as part of the shortlisting or interview process.

Please note that not everyone needs a Skilled Worker visa. If you are applying for a vacancy in health or adult social care, you may be eligible to apply for the Health and Care Worker visa instead.

We are able to offer sponsorship for a Health and Care Worker or Skilled Worker visa, subject to candidate and position eligibility. Please review the job eligibility guidance for skilled workers here : Skilled Worker visa : Your job - ( and for the Health and Care Worker visa here : Skilled Worker visa : eligible healthcare and education jobs - (

Please note : if the job you are applying for does not meet the eligibility criteria above, we will be unable to offer you sponsorship and you will need to explore whether you may be eligible to apply for an alternative immigration route which will secure your right to work in the UK before you apply. If you are in the UK already on a visa, please ensure you have no restrictions that would prevent you from taking this post.

The Trust encourages and supports all applicants to be fully vaccinated against both COVID19 and influenza.

Please be aware, there are occasions where some vacancies may close prior to the closing date advertised. This will only happen where sufficient applications are received AND will be made evident on the job advert.

Please note if you are successfully shortlisted, we will contact you via the email address that you have applied from so please ensure you check your emails regularly.

Existing employees of South Tees NHS Foundation Trust currently on the Redeployment Register, who meet the essential criteria for this post, will be shortlisted and interviewed prior to all other applicants.