Medical Core Rota Co-ordinator

Gloucestershire Hospitals NHS Foundation Trust; Gloucester; On-site; GBP 27,000 - 31,000; Full time

Job summary

A large healthcare trust is seeking a Medical Core Rota Co-ordinator to oversee rotas and collaborate with clinical teams. This role involves managing complex schedules, monitoring communications, and ensuring compliance with rostering policies. The ideal candidate will possess experience in rota management and administrative support within clinical settings. Successful applicants will benefit from a supportive team environment and opportunities for professional development, as well as a competitive salary range between £27,485 and £30,162 per year.

Benefits

NHS pension scheme

Generous annual leave allowance

Discounts at local shops and restaurants

Access to on-site nurseries

Flexible working opportunities

Health and wellbeing initiatives

Qualifications

• Demonstrable experience in problem-solving.
• Experience working in fast-paced environments.
• Good English and Maths skills.

Responsibilities

• Oversee administrative duties of assigned rotas.
• Monitor rota communications and shift changes.
• Collaborate with Medical Rostering and Temporary Staffing teams.

Skills

Experience in writing / managing complex rota(s)

Knowledge/Experience working in a clinical environment

Knowledge of effective rota management principles

Comprehensive experience in customer facing roles

Education

GCSE Grade 4 (C) or equivalent

NVQ Level 2 Business Admin

Evidence of CPD

Tools

Microsoft Office Suite

Job description

Go back Gloucestershire Hospitals NHS Foundation Trust

Medical Core Rota Co-ordinator, Band 4

The closing date is 01 February 2026

Gloucestershire Hospital Foundation Trust are modernising its medical rostering with the implementation of a new digital workforce rostering system.

To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.

This is an exciting opportunity to be part of a potentially groundbreaking new approach to medical rostering and having a substantial impact on improving quality of care.

Additional working pattern details: Mon - Fri

Additional contract details: Fixed Term 23 months from start date

Main duties of the job

Oversee the administrative duties of rotas assigned to the post holder

Monitoring of rota communications

Shifts changes where required

Monitoring system for updated on ETWD and clinical compliance where change occur

Shift Swap request (where compliant)

Request shifts for temporary staffing

Monitor and action the Core Rota inbox

Report any non-compliant leave requests

Logging of sickness absence and supporting the department to gap fill

Writing rotas for publication within an acceptable lead up time

Publication of shifts through temporary staffing where required

Work in direct collaboration with the Medical Rostering and Medical Temporary Staffing teams to ensure a joined up approach

About us

We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one another.

With a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one or both of our innovative hospitals.

As well as generous annual leave allowance, you will have access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.

Job responsibilities

Gloucestershire Hospital Foundation Trust are modernising its medical rostering with the implementation of a new digital workforce rostering system.

To implement a new way of working and change culture at the Trust, GHFT are piloting a Core Rota Team to demonstrate the feasibility of a centralised approach to improve consistency and quality for our doctors and ultimately patients.

This is an exciting opportunity to be part of a potentially groundbreaking new approach to medical rostering and having a substantial impact on improving quality of care.

Key Knowledge and Experience

The post holder will form part of the Core Rota Team, playing a critical role in the smooth running of rota administration across the trust through all medical divisions and departments.

This role will have direct engagement with clinical management and doctors at all levels, providing them with an essential service that enables doctors to perform their duties and ultimately patient care.

The post holder will be responsible for the administration of all elements of rotas such as logging sickness, allocation of shift and supporting departments to fill gaps where needed.

Key Results Areas

GHNHSFT policies, procedures and guidelines are to be adhered to as a condition of your employment. These can be found on the Trusts website.

To become the rota administrator for the Doctors/Dentists electronic rostering system.

To provide efficient administration support to the Medical Rostering Team and any roster related meetings, which may include; agenda building, minute taking and production of action notes.

Work closely with our operational service lines, including Clinical Leads, Doctors/Dentists and corporate services to effectively embed the system and its processes across the Trust.

Use feedback and audit information to assist in improve quality.

Ensure that the roster system is effectively monitored and issues reported to management appropriately.

Liaise and work closely with key stakeholders to ensure that information is submitted for reports to meet trust deadlines where required.

To support the Medical Rostering Team by providing a comprehensive and effective administration service using own initiative and an innovative approach.

Person Specification

Qualifications and Training

• GCSE Grade 4 (C) or equivalent
• NVQ Level 2 Business Admin
• Evidence of CPD

Knowledge / Skills

• Experience in writing / managing complex rota(s)
• Knowledge/Experience working in a clinical environment
• Knowledge of effective rota management principles

Experience

• Demonstratable experience in problem solving
• Experience working in fast paced environments
• Comprehensive experience in customer facing roles
• Substantial experience using Microsoft Office Suite

Personal Attributes

• Team player and supportive attitude
• Good English and Maths skills
• Excellent communication skills with ability to engage at all levels
• Commitment to Trust Values
• Commitment to Just and Learned Culture
• Excellent telephone manner
• Ability to handle pressure in a positive and fruitful way
• Ability to be flexible and undertake duties as/when required
• Advanced ICT Skills

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Employer name

Gloucestershire Hospitals NHS Foundation Trust

£27,485 to £30,162 a year(pa pro rata if part-time)