Medical Administrator (Data & Secretarial)

Brampton Medical Practice; Brampton; On-site; GBP 24,000 - 30,000; Full time

Job summary

A reputable medical practice in Brampton is seeking a Medical Administrator to join their administration team. The ideal candidate will have strong attention to detail, excellent communication skills, and experience in medical secretarial duties. Responsibilities include managing patient records, handling communications, and providing efficient administrative support to healthcare professionals. Candidates should be self-motivated and familiar with EMIS software. This role offers a full-time schedule of 37.5 hours per week.

Qualifications

• Excellent communication skills and telephone manner.
• Good standard of general education 5 GCSE including English and Maths Grade 4 and above.
• Medical Secretarial Training/Experience in a healthcare setting.

Responsibilities

• Provide comprehensive administrative service to medical staff.
• Input data from clinical correspondence into patient notes.
• Manage and process patient information securely.

Skills

Attention to detail

Excellent communication skills

Organizational skills

Self-motivated

Ability to prioritize workload

Technical proficiency in EMIS

Education

5 GCSEs including English and Maths

OCR (RSA) 3 or equivalent experience

AMSPAR Diploma or equivalent experience

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

EMIS software

Job description

Medical Administrator (Data & Secretarial)

We are looking for a candidate to work 37.5 Hours per weekto work within our Medical Administration Team, based at our main site in Brampton.

Applicants will need to have a keen eye for detail, ability to work to process, complete work efficiently and within KPIs, possess a good telephone manor, have good communication skills, and be a team player who can also work well independently.

Main duties of the job

Toprovide a comprehensive administrative and secretarial service to Doctors,Health Professionals and other staff at the Practice. input ofdata from clinical correspondence into electronic patient notes, and administerthe practice patient call and recall systems. In all cases to work strictly inaccordance with the appropriate Practice protocols.

About us

We are a semi-rural dispensing and training practice led by 6 dedicated GP Partners, Business Manager and Senior Management Team serving a population of around 16'700 patients

We operate over 4 sites, 2 of which are based in Brampton, 1 at Wetheral and 1 at Corby Hill

Job responsibilities

• Medical Administration Secretarial

To provide an efficient typing and word processing service for GPs and Health Professionals as required. This includes the typing of letters, reports, patient referrals, minutes etc in an accurate and quality manner.

To exchange information with patients and staff with regard to appointments, bookings and admissions as required.

To liaise and arrange meetings as required and to attend meetings and take minutes where applicable.

To manage the NHS e-referral service supporting the GPs to use it effectively. This includes use of any additional national or local referral management systems and policies.

To process and store patient information using established filing and administrative systems ensuring that written or computer information is easily accessible and secure.

To receive incoming and initiate outgoing telephone calls and other forms of electronic communication to facilitate timely and appropriate communications with others, taking messages and dealing with appropriate queries.

To process SAR and other requests for medical records, including requests received through IGPR.

To maintain the computerised medical records in an accurate and secure manner.

To assist with the gathering of statistics and information when required.

To Code all clinical information onto the practice clinical system (EMIS).

• To provide cover for members of the secretarial team during periods of sickness and annual leave.
• Medical Administration Data

Monitoring and supporting patient call and recall systems

Filing, scanning and retrieving paperwork

Scanning of letters and relevant correspondence into patients notes.

Set up and run of clinical searches

Coding information into the Practice clinical system

Summarisation of incoming patient medical record notes

Processing and distributing incoming (and outgoing) mail

Person Specification

Skills and Knowledge:

• Ability to use own judgement and common sense to take action to resolve problems or refer to the appropriate person.
• Excellent communication skills and telephone manner.
• Good organisational skills
• Ability to prioritise workload under pressure
• Be self-motivated and able to work with limited or without supervision.
• Exercise sensitivity and tact when dealing with patients/family members particularly when dealing with highly emotional issues.
• Familiarity with EMIS software
• Understanding of medical terminology

Experience

• IT skills, use of Microsoft products (Word, Excel, Powerpoint)
• Medical Secretarial Training/Experience
• Experience in a healthcare setting / NHS
• IGPR Electronic reporting and record screening to process detailed and redacted medical records.

Qualifications

• Good standard of general education 5 GCSE including English and Maths Grade 4 and above
• OCR (RSA) 3 or equivalent experience
• AMSPAR Diploma or equivalent experience

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.