Management Personal Assistant

Mersey Care NHS Foundation Trust; Liverpool; On-site; GBP 20,000 - 30,000; Part time

Job summary

A leading healthcare trust in Liverpool is seeking a part-time Management PA to provide administrative support to the High Secure Inpatients Management team. The ideal candidate will exhibit excellent organisational and communication skills, manage incoming work, and handle professional communications with discretion. Key responsibilities include preparing meeting agendas, taking minutes, and ensuring a smooth flow of operations. Join a team committed to delivering high-quality care and becoming part of a transformative healthcare service.

Qualifications

• Demonstrate ability to deliver comprehensive and timely administrative support.
• Manage incoming work and prioritise tasks effectively.
• Handle calls with professionalism and discretion.

Responsibilities

• Be the organisational hub for the team.
• Own communications and liaise with colleagues.
• Prepare agendas and take meeting minutes.

Skills

Organisational skills

Communication skills

IT skills

Minute taking

Job description

We are seeking to appoint a part-time Management PA within the High Secure Inpatients Management team to provide dedicated support to the Modern Matrons group. The successful candidate will demonstrate the ability to deliver comprehensive, confidential, accurate, and timely secretarial and administrative support to the Service. You will be part of a wider administrative team, working collaboratively and supported by experienced colleagues to ensure smooth operations across the High Secure Inpatients Management team and the Modern Matrons group.

• Be the organisational hub for the High Secure Inpatients Management team - managing incoming work, prioritising tasks, and ensuring everything flows smoothly for the Modern Matrons group.
• Own the communications by handling a variety of calls with professionalism, tact, and discretion. You'll resolve queries where possible, take accurate messages, and liaise confidently with colleagues across internal teams and external agencies.
• Showcase your tech skills by producing a wide range of documents using different IT packages - from manuscripts and copy to audio and dictation.
• Keep diaries running like clockwork, ensuring the Modern Matrons group's time is used effectively.
• Stay ahead of the game with a proactive "bring forward" system to track and follow up on outstanding actions and queries.
• Be meeting‑ready by preparing agendas, collating papers, and ensuring all documentation is organised and accessible.
• Make your mark in meetings - attend, take accurate minutes, and distribute them promptly to keep everyone aligned.
• Drive deadlines by setting clear timelines for minute checking and agenda preparation, ensuring paperwork is always delivered on time.
  Mersey Care is one of the largest trusts providing physical health and mental health services in the North West, serving more than 1.4 million people across our region and are also commissioned for services that cover the North West, North Wales and the Midlands. We offer specialist inpatient and community services that support physical and mental health and specialist inpatient mental health, learning disability, addiction and brain injury services. Mersey Care is one of only three trusts in the UK that offer high secure mental health facilities. At the heart of all we do is our commitment to "perfect care" - care that is safe, effective, positively experienced, timely, equitable and efficient. We support our staff to do the best job they can and work alongside service users, their families, and carers to design and develop future services together. We're currently delivering a programme of organisational and service transformation to significantly improve the quality of the services we provide and safely reduce cost as we do so.