Maintenance Coordinator

Maintained; London; On-site; GBP 30,000 - 35,000; Full time

Job summary

Join a forward-thinking property management company as a Maintenance Coordinator. In this dynamic role, you'll be responsible for planning and scheduling maintenance activities while ensuring the efficient use of resources. You'll work independently and collaboratively with a talented team, providing exceptional service and support to stakeholders. With a focus on preventive maintenance and compliance, your expertise will help drive the success of various projects. This is an exciting opportunity to make a real impact in a vibrant work environment that values your contributions and offers a performance-related bonus.

Benefits

Performance related bonus

Holidays

Company socials

Employee referral program

Pension

Qualifications

• 3+ years of experience in property maintenance or similar sectors.
• Strong knowledge of maintenance scheduling and tracking systems.

Responsibilities

• Coordinate and schedule maintenance tasks to maximize efficiency.
• Administer the maintenance management system and generate reports.
• Ensure compliance with safety rules and regulations.

Skills

Organizational Skills

Communication Skills

Negotiation Skills

Problem-solving Skills

Customer Service

Education

Experience in Building Maintenance

Computer Literacy (MS Office)

Tools

Job Logic

Job description

Main Purpose of the Job
Are you a skilled and experienced Maintenance Coordinator, Scheduler or Planner looking for your next career opportunity? Look no further! We are seeking a talented scheduler to join our innovative and dynamic property management company. You will be responsible for planning, scheduling, and coordinating materials, equipment, and engineering requirements for projects and work orders using a work management system. As a self-starter, you'll have the opportunity to exercise your considerable independent judgment and initiative while carrying out daily and routine responsibilities. Join us and be a part of a forward-thinking team that values your skills and experience!

Responsibilities and Duties

1. Develops and administers the preventive maintenance (PM) program to ensure that it is being performed in an efficient and effective manner.
2. Coordinates and reviews corrective maintenance (CM) work requests.
3. Administers the computer-based maintenance management system (Job Logic).
4. Coordinates the development of work packages and maintenance procedures. Plans and schedules the work of Engineers with the area supervisors using Job Logic.
5. Plans and schedules planned/corrective work orders on a daily, weekly or longer-term basis to maximise efficiency and enhance productivity.
6. Ensures the spare parts inventory necessary is available to perform scheduled and preventive maintenance activities.
7. Exhibits excellent customer service and telephone skills.
8. Generates various reports from Job Logic as required.
9. Inspects completed jobs, with management and Engineers via Job reports.
10. Regularly re-prioritises work in response to emergencies, availability of parts and equipment, and makes efficient use of dedicated resources.
11. Plans projects, construction, maintenance and repair projects, including estimating materials, equipment and scheduling equipment and evaluating labour requirements.
12. Analyses equipment repair records and makes recommendations to improve reliability and maintenance efficiency.
13. Responsible for compliance with the department safety rules and regulations, operating permits, and governmental codes and standards.
14. Maintains data in the maintenance management system by ensuring the preparation of maintenance-related reports.
15. Provides general office assistance to Management.

Requirements

1. Considerable knowledge of the principles, practices, methods, procedures, tools and equipment used in the installation, maintenance and repair of power plant or water/wastewater systems (as applicable to vacancy location).
2. Knowledge of the methods, practices and techniques of work order scheduling, with emphasis on computerised scheduling and tracking systems.
3. Knowledge of methods, techniques and safety practices of the trades associated with power plants/water/wastewater systems and machinery used in power plants/water/wastewater operations and the material, equipment and tools used in their installation, servicing, maintenance and repair.
4. Minimum 3 years’ experience in the Building Maintenance, Property Maintenance, Property Management or similar sector.
5. Computer literate (MS Office).
6. Experience in using Job Logic (Desired).

About you

1. Highly organised and able to keep track of multiple tasks and projects simultaneously.
2. Ability to communicate effectively with different stakeholders including maintenance engineers and managers.
3. Strong negotiation skills to ensure that maintenance tasks are completed to the satisfaction of all parties involved.
4. Friendly and positive manner towards colleagues and clients.
5. Ability to work independently and as part of a team.
6. Ability to provide exceptional customer service to clients.
7. Flexible and adaptable to change.
8. Ability to identify problems and come up with effective solutions.
9. Attention to detail to ensure that maintenance tasks are completed accurately and thoroughly.
10. Ability to prioritise multiple tasks and manage time effectively to ensure that maintenance projects are completed on time.
11. Ability to prepare written reports, maintain accurate records, and communicate effectively, verbally and in writing.

Benefits

1. Performance related bonus.
2. Monday to Friday from 8 am to 5 pm.
3. Holidays.
4. Company socials.
5. Employee referral program.
6. Pension.

IF YOU ARE INTERESTED CLICK ‘APPLY NOW’!
If you have the experience required or would like to hear more about this role, please call Thekla on 07563 121 296, send your CV to [e-mail] or apply below.

Salary:
£30,000 - £35,000 per annum