Maintenance Administrative Assistant

Westminster Communities Of Florida; City of Westminster; On-site; GBP 25,000 - 35,000; Full time

Job summary

A community service organization in the United Kingdom is hiring a full-time Maintenance Administrative Assistant to handle office duties, schedule maintenance requests, and process invoices. Ideal candidates will have a high school diploma, experience in administrative roles, and proficiency in MS-Office Suite. This role supports the maintenance department by producing reports and managing work orders efficiently, ensuring high standards of service for older adults.

Qualifications

• One to three years related experience or training.
• Ability to use spreadsheet software.
• Strong organizational skills and attention to detail.

Responsibilities

• Perform office and administration duties including work order entry.
• Receive and track maintenance requests.
• Produce maintenance reports.
• Process invoices and receipts.
• Keep track of contractor's insurance information.

Skills

Computer literate

Experience with MS-Office Suite

Ability to learn maintenance software

Education

High school diploma or GED

Job description

Westminster Winter Park
Winter Park, FL 32792, USA

Description

Westminster Winter Park, a beautiful lakeside Active Living Community in Winter Park has an open position for a Maintenance Administrative Assistant, full time. We are a church related not-for-profit community service organization dedicated and committed to providing services for older adults. We are an "EOE" and "Honor those who have served."

SUMMARY: Schedules appointments, gives information to callers, takes dictation or transcribes, and otherwise assists the Director with clerical work and minor administrative and business deals. Maintain ms2000 preventive maintenance and work request software.

ESSENTIAL JOB FUNCTIONS:

• Performs office and administration duties for the department, including entering work orders into the maintenance tracking software. Keeps track of open and closed work orders.
• Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
• Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly spend-down reports.
• Process invoices/receipts according to proper account coding system. Interface with the accounting representative for monthly matching purposes.
• Keep track of the contractor’s insurance information and W9.

ESSENTIAL QUALIFICATIONS:

Education and/or Experience: High school diploma or general education degree (GED); and one to three years related experience and/or training; or equivalent combination of education and experience. Computer literate and experience with MS-Office Suite including spreadsheets. Ability to learn the maintenance software, print reports and confirm order status.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.