Legal Secretary Employment

IDEAL PERSONNEL; Milton Keynes; On-site; GBP 25,000 - 27,000; Full time

Job summary

A leading legal support firm in Milton Keynes is seeking a Legal Secretary to support their Employment team. The successful candidate will manage various administrative tasks including file organization, document management, and communication with lawyers. The position offers both full and part-time hours and is office-based until April 2026. Ideal candidates will have relevant experience and advanced IT skills, alongside strong organizational and communication capabilities.

Qualifications

• Experience as a Legal Secretary/Assistant is essential.
• Good understanding of the Solicitors Accounts Rules is required.
• Must have advanced IT skills.

Responsibilities

• Manage administrative aspects from file opening to closing and compliance.
• Type dictation and manage incoming communications.
• Handle document release requests and manage diaries for lawyers.

Skills

Experience working within an employment department

Advanced IT skills including Microsoft Office

Excellent attention to detail

Organisational skills

Communication skills

Time management skills

Self-motivated

Outgoing and proactive

Calm under pressure

Job description

You can register your CV without any obligation.

Full time, Part time, Contract – Milton Keynes – £25,000 to £27,000 per annum pro rata (Ref No: IPRS7381)

Our well‑respected and established client is seeking a Legal Secretary to provide support within their Employment team. If you have previous experience working as a Legal Secretary/Assistant, full or part‑time hours will be considered. Office based and fixed term till April 2026.

Responsibilities

• Deal with the administrative aspects of the matter from file opening to file closing, including compliance, file organisation, record keeping, billing, key dates, write‑offs, credit control matters, payment requests, and archiving.
• Type dictation.
• Scan and allocate post to matter file in SOS; notify lawyers of all incoming communications.
• Manage outgoing paper‑based post.
• Manage electronic documents sent from and to external parties, ensuring documents are downloaded, organised in accordance with Department protocols and saved correctly within SOS.
• Manage document release requests.
• Keep lawyers up to date on the progress of a task(s), communicating to manage expectations and meet deadlines.
• Extensive diary and inbox management for lawyers.
• Assist with office management duties when needed, including stationery ordering, printing, copying and reception cover during absences.
• Take reception overflow calls.

Qualifications

• Experience working within an employment department.
• A good understanding of the Solicitors Accounts Rules.
• Advanced IT skills including Microsoft Office.
• Excellent attention to detail, organisational and communication skills.
• Great time management skills.
• Self‑motivated, outgoing and proactive.
• Calm under pressure.

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application.

Submit your CV – One of our Consultants will be pleased to contact you.